Board Meeting Minutes - September 20, 2022

August 2022 All Minutes October 2022

Hamburg Township Library Board of Trustees Meeting

September 20, 2022

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Farrell

Opening: Pledge to the Flag

Adjourned: 8:00 PM

Board Members Present

Michaelene Farrell
Jodie Colone

Richelle Hocking
Bridgette Rosek

Board Members Absent

Mary Evergreen
Crystal Walter

Also Present

Holly Hentz
Christine Weber
Rana Emmons

Meeting Minutes

Approval Of:

Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Rosek
Seconded by: Hocking
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from August 16, 2022 as presented
Made by: Colone
Seconded by: Rosek
Status: Motion carried

Call to the Public

None present.

Financial

2022 Annual Audit Report - Rana Emmons, PSLZ

Result: Audit received Unmodified Opinion (highest rating available)

Motion 3: Accept Audit Report

Made by: Hocking
Seconded by: Rosek
Status: Motion carried

Motion 4: Accept PSLZ Proposal

Motion: Accept PSLZ proposal for annual audits through 2027
Made by: Jodie Colone
Seconded by: Richelle Hocking
Status: Motion carried

Motion 5: July 2022 Financial Report

Motion: Motion to approve July 2022 Financial Report
Made by: Rosek
Seconded by: Hocking
Status: Motion carried

Motion 6: August 2022 Financial Report

Motion: Motion to approve August 2022 Financial Report
Made by: Hocking
Seconded by: Colone
Status: Motion carried

Motion 7: Library Voucher

Motion: Motion to approve Library Voucher #630 in the amount of $94,235.39
Made by: Colone
Seconded by: Rosek
Status: Motion carried

Librarian's Report

In-house Statistics

3,872

Patrons Served

63

New Patrons

6,935

Item Checkouts

153

Computer Uses

Online Statistics

Axis360 checkouts:	867	PressReader checkouts:	85	Ancestry uses:	75
Fold3 uses:	41	Heritage Quest uses:	33	Infobase uses:	0
Career Guidance uses:	0	Niche Academy uses:	15

Other News

Cricut Available

Cricut available for staff use - looking into offering future training course for public use

Halloween Party

Oct 14, 6:00-7:30pm - Registration expanded to 60 children ages 3-17. Crafts, treats, costume contest!

Upcoming Programs

September Programs

Spice Club, Basil (v) 9/20 - 1:00pm
General Emergency Prep 9/21 - 6:30pm
Japanese Air Balloons Over Michigan 9/29 - 6:30pm

October Programs

Jackie's Book Club 10/5 - 1:00pm
Discover Michigan's Offshore Lights (v) 10/5 - 6:30pm
Fall Nature Walk 10/8 - 10:00am
Great Decisions (v) 10/10 - 1:30pm
We Kept Our Towns Going: Gossard Girls of Michigan's UP (v) 10/10 - 6:30pm
Into Russia: Michigan's Polar Bears (v) 10/17 - 6:30pm
Adult Craft Pickup: Fall Fabric Bowl 10/17

Correspondence

None.

Old Business

Annual Policy Manual Review

Tabled for discussion in November when all Board members will be present and have attended the Annual Trustee & Director workshop covering this topic.

New Business

1) Budget Amendment

Motion 8: Amend 2022/2023 Budget

Motion: Motion to amend the 2022/2023 annual budget to increase from $941,341.57 to $942,285.52
Made by: Rosek
Seconded by: Hocking
Status: Motion carried

2) Building Repair Update

Children's Window

Township mower crew had chute pointed towards building and shot a rock through a double paned window.

Resolution: Township will cover the $1,300.00 cost to replace the glass.

Projection Screen

Stuck in down position, repair scheduled for week of 9/26/22, no approval needed.

Friends Report - Debbie Kooperman

October Members Open House

Date: October 6, 2022 @ 6:00-7:30pm

BOT Members should have received written invitation from Judy Webber

Agenda: Welcome/Intro, Solicit volunteers, Tour of Library & Gardens

New Friends Logo

NEW Friends Logo pending approval

Membership Update

76+

Individual Members

2

Business

Business Members: Borek Jennings and Wild Indoors

Upcoming Events

Fall Book Sale

Oct 24-29, 2022

Membership pre-sale Oct 22, 11:00am-3:00pm

Art Fair

October 7, 2023

Relevant Board Issues

Annual Fall Trustee & Director Workshop

Date: November 9, 2022 @ Pinckney Library

Topic: First Amendment and book challenges

Action Required: RSVP to Hentz as soon as possible

Adjournment

Motion 9: Adjourn Meeting

Motion: Motion to adjourn
Made by: Rosek
Seconded by: Colone
Status: Motion carried. Meeting adjourned at 8:00pm

Next Meeting

October 18, 2022

7:00 PM | Patricia Waters Community Room

August 2022 Minutes Archive October 2022