Hamburg Township Library Board of Trustees Meeting
October 18, 2022
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Opening: Pledge to the Flag
Adjourned: 7:58 PM
Board Members Present
- Michaelene Farrell
- Jodie Colone
- Richelle Hocking
- Bridgette Rosek
- Crystal Walter
Board Members Absent
- Mary Evergreen
Also Present
- Christine Weber
Meeting Minutes
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Colone
Seconded by: Hocking
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from September 20, 2022 as presented
Made by: Walter
Seconded by: Rosek
Status: Motion carried
Call to the Public
Staff Member Present
Kim Roberts, staff member
Financial
Motion 3: September 2022 Financial Report
Motion: Motion to approve September 2022 Financial Report
Made by: Rosek
Seconded by: Hocking
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #631 in the amount of $65,736.63
Made by: Hocking
Seconded by: Rosek
Status: Motion carried
Librarian's Report
In-house Statistics
3,172
Patrons Served
41
New Patrons
5,746
Item Checkouts
100
Computer Uses
Online Statistics
| Axis360 checkouts: | 923 | PressReader checkouts: | 87 | Ancestry uses: | 5 |
| Fold3 uses: | 0 | Heritage Quest uses: | 58 | Infobase uses: | 0 |
| Career Guidance uses: | 0 | Niche Academy uses: | 7 | ||
Other News
Halloween Celebration Success
Kim Roberts reported that 83 people attended this year's Halloween Celebration and all enjoyed the new/different format
Upcoming Programs
October Programs
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Adult Craft Pickup: Fall Fabric Bowl 10/17
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Spice Club, Rosemary (v) 10/18 - 1:00pm
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Friends Book Sale (members only) 10/22
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Friends Book Sale (general public) 10/24
-
Haunted Michigan (v) 10/27 - 6:30pm
November Programs
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Jackie's Book Club: The Whisper Network by Chandler Baker 11/2 - 1:00pm
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They Called Us Girls (v) 11/3 - 6:30pm
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Adult Craft Pickup: Vintage Book Page Rosette Wreath 11/7
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The Thumb Fires of 1871 & 1881 (v) 11/9 - 6:30pm
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Great Decisions (v) 11/14 - 1:30pm
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Justice and Faith: The Frank Murphy Story (v) 11/14 - 6:30pm
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Spice Club, Sage (v) 11/15 - 1:00pm
Holiday Gifts for Shelter Animals
November 1 - December 10
Correspondence
Old Business
1) Annual Policy Manual Review
Motion 5: Amend Telecommuting Policy
Motion: Motion to amend Telecommuting Policy as presented
Made by: Rosek
Seconded by: Walter
Status: Motion carried
New policy will not take effect until all board members have had a chance to read and discuss it.
2) Building Repair Updates
- Door glass: Repaired
- Window glass (children's area): Ordered, scheduled for January replacement
New Business
1) HVAC Duct Cleaning
HVAC Duct Cleaning quotes reviewed.
Motion 6: Approve Duct Cleaning
Motion: Motion to approve vendor #2 - Amistee for Duct Cleaning in the amount of $11,120.00
Made by: Colone
Seconded by: Walter
Status: Motion carried
Motion 7: Library Closure for Cleaning
Motion: Motion to close Library 11/22-11/23 for duct cleaning, possibly needing to close at 3:00pm on the 21st
Made by: Walter
Seconded by: Colone
Status: Motion carried
2) Staff Resignation
S. Gifford has tendered her resignation
Last day: November 4
Staff is reviewing applications and will conduct interviews until the position has been filled.
3) Township Service Charges
Township is looking to start charging the library for some services since the millage passed. Hentz will report when more information is received.
Friends Report - Debbie Kooperman
Membership Open House Success
Date: October 6
Attendance: About 50 attendees
Activities: Library and Garden tours
BOT members reported hearing good feedback on event
New Friends Logo
Logo has been approved and was unveiled at Open House. Will be added to websites, documents, Gift Shop sign, etc.
Volunteer Recruitment
- Still lacking Tech/Social Media volunteers
- Bridgette Rosek has a resource for Student Volunteers - will provide contact details to Debbie
Fall Book Sale
Currently in the midst of Fall Book Sale sorting/set-up with help of new volunteers
Members Presale: This coming Saturday 10/22, 11:00am-3:00pm - set up to accept new memberships
Community Outreach
- Holly asked to make aware of any community outreach opportunities
- Little Libraries briefly discussed
- Jodie Colone has resource in Pinckney Schools - Laura Allen, Reading Specialist - will connect with Debbie
2023 Planning
Work continues on Fall Art Fair 2023 application, rules, etc.
Relevant Board Issues
Reminder: Annual Fall Trustee & Director Meeting
Date: November 9, 2022 @ Pinckney Library
Adjournment
Motion 8: Adjourn Meeting
Motion: Motion to adjourn
Made by: Rosek
Seconded by: Walter
Status: Motion carried. Meeting adjourned at 7:58pm
Next Meeting
November 15, 2022
7:00 PM | Patricia Waters Community Room