Electronic Meeting Notice
In accordance with Governor's Executive Order 2020-15, this meeting was conducted electronically.
Hamburg Township Library Board of Trustees Meeting
May 21, 2020
Meeting Format: Electronic/Virtual
Authority: Governor's Executive Order 2020-15
Called to Order: 7:07 PM by Farrell
Opening: Pledge to the Flag
Adjourned: 8:21 PM
Board Members Present
- Jodie Colone
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Board Members Absent
- Peg Eibler (excused)
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Approval Of (Roll Call Votes):
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Colone
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes for April 22, 2020 as presented
Made by: Colone
Seconded by: Hocking
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Call to the Public
Public Speaker
M. Pettigrove, Hamburg Township, MI
Limit remarks to 3 minutes.Financial
Motion 3: March 2020 Financial Report
Motion: Motion to accept the March 2020 Financial Report
Made by: Hocking
Seconded by: Colone
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Motion 4: April 2020 Financial Report
Motion: Motion to accept the April 2020 Financial Report
Made by: Hocking
Seconded by: Katakowski
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Motion 5: Library Voucher
Motion: Motion to approve Library Voucher #602 in the amount of $68,332.63
Made by: Evergreen
Seconded by: Hocking
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Librarian's Report
Monthly Statistics (Library Closed)
0
Daily Average Visits
8
New Patrons
68
Items Checked Out
0
Computer Users
Digital Services (Strong Growth)
869
Axis360 Checkouts
291
Zinio Checkouts
454
Hoopla Checkouts
Marketing Update
167
Instagram404
Twitter1,085
Facebook1,186
Website Visits100
WiFi UsesReopening Preparation
June 1 Opening Preparation
Staff is preparing for a June 1 opening of the library. It is possible the Governor will order curbside service only for the first few weeks. The staff is ready for this.
Program Status
Except for the Summer Reading Program, all programs through August 31 have been cancelled.
Correspondence
Old Business
2020/2021 Budget
Motion 6: Adopt Budget
Motion: Motion to adopt the 2020/2021 Budget as presented
Made by: Evergreen
Seconded by: Colone
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
New Business - COVID-19 Policies
1) Preparedness & Response Plan
Mandated by the governor. The library will need to post this on the website and make it available if any member of the public asks for it. Has been submitted to the Township's Public Safety Committee. Based on OSHA's plan.
Motion 7: Accept Preparedness Plan
Made by: Hocking
Seconded by: Colone
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
2) Reopening Plan
Mandated by the governor. Based on "phased plan" considered best practices by American Library Association, Michigan Library Association, and Library of Michigan.
Motion 8: Accept Reopening Plan
Made by: Evergreen
Seconded by: Colone
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
3) Reopening Policy
This policy was prepared by the Library's attorney.
Motion 9: Accept Reopening Policy
Made by: Hocking
Seconded by: Colone
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
4) Employee Screening
While not mandatory, considered best practices to screen employee health daily. Form based on several library screening forms and CDC information, approved by Livingston County Health Department.
Motion 10: Accept Health Screening
Made by: Colone
Seconded by: Evergreen
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
5) Curbside Service Procedures
Hentz presented the procedures for the new Curbside Service.
6) Updated Federal FMLA Laws
Hentz presented the new and updated federal FMLA laws.
Relevant Board Issues
Temporary Library Hours
Temporary library hours were set for at least the first month the library is open:
- Monday - Thursday: 11:00am to 7:00pm
- Friday: Noon to 6:00pm
- Saturday: 11:00am to 5:00pm
Adjournment
Motion 11: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Colone
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried. Meeting adjourned at 8:21pm
Next Meeting
June 18, 2020
7:00 PM | Electronic Meeting