Electronic Meeting Notice
In accordance with Governor's Executive Order 2020-15, this meeting was conducted electronically.
Hamburg Township Library Board of Trustees Meeting
April 22, 2020
Meeting Format: Electronic/Virtual
Authority: Governor's Executive Order 2020-15
Called to Order: 7:04 PM by Farrell
Opening: Pledge to the Flag
Adjourned: 7:44 PM
Board Members Present
- Jodie Colone
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Board Members Absent
- Peg Eibler (excused)
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Approval Of (Roll Call Votes):
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Hocking
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes for March 17, 2020 as presented
Made by: Hocking
Seconded by: Colone
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Call to the Public
Limit remarks to 3 minutes.
Financial
March 2020 Financial Report
March 2020 Financial Report tabled until the May meeting.
Motion 3: Library Voucher
Motion: Motion to approve Library Voucher #601 in the amount of $77,004.65
Made by: Evergreen
Seconded by: Hocking
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Librarian's Report
Monthly Statistics
224
Average Daily Visits
34
New Patrons
9,998
Items Checked Out
101
Computer Users
Digital Services
731
Axis360 Checkouts
255
Zinio Checkouts
358
Hoopla Checkouts
Marketing Update
166
Instagram406
Twitter1,067
Facebook2,628
Website Visits1,086
WiFi UsesCOVID-19 Response
Staff Training & Coordination
- Hentz attending webinars and teleconferences with libraries across the state and Livingston County
- All staff viewed CDC webinar on library operations during virus
- Staff who can are working from home
Essential Building Maintenance
Hentz, Weber, Wagner, and Roberts have been coming into the library once a week or so to check over the building and do other work.
Program Cancellation
All programs through August 31 have been cancelled.
Correspondence
Old Business
New Business
1) CIBC CD Rollover
Motion 4: CD Rollover
Motion: Motion to roll over the CIBC CD for the entire amount of $104,315.33 plus interest earned for 90 days at 0.80% or better
Made by: Evergreen
Seconded by: Hocking
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
2) Summer Operations Plan
Hentz presented the plan for library operations through August 31, noting the plan was established using current CDC guidelines and could change if CDC guidelines changed.
Board filed the summer operations plan and the Pandemic Plan in the Library's Policy Manual.
3) 2020 Summer Reading Program
Hentz presented the plan for the 2020 Summer Reading Program as developed by L. Strandt, noting it is limited due to the ongoing COVID-19 problem.
4) Proposed 2020/2021 Budget
Hentz and Weber presented the Proposed 2020/2021 Budget for discussion purposes.
5) Annual Millage Resolution
Motion 5: Approve Millage Resolution
Motion: Motion to approve the Annual Millage Resolution and to direct Hentz to forward it to the Township Clerk
Made by: Hocking
Seconded by: Evergreen
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried
Annual Millage Resolution
Resolution Summary
Authority: City, Village and Township Libraries Act, Act No. 164 of 1877
Millage Amount: 0.8 mills (subject to Headlee rollback)
Term: Approved until 2021
Purpose: Support and maintenance of Hamburg Township Library
Resolution Details
- Library Board estimated money necessary for Library support and determined 0.8 mills, subject to Headlee rollback, shall be levied in 2020
- Library secretary authorized to submit resolution to Hamburg Township Supervisor
- All conflicting resolutions rescinded
Vote Results
5
YEAS0
NAYS1
ABSENTRelevant Board Issues
Adjournment
Motion 6: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Hocking
Roll Call: Colone-Y, Evergreen-Y, Farrell-Y, Hocking-Y, Katakowski-Y, Eibler-absent
Status: Motion carried. Meeting adjourned at 7:44pm
Next Meeting
May 19, 2020
7:00 PM | Electronic Meeting