Hamburg Township Library Board of Trustees Meeting
May 20, 2014
Meeting Details
Date: May 20, 2014
Time: 7:02 PM - 7:58 PM
Location: Library Meeting Room
Next Meeting: June 17, 2014 at 7:00 PM
Library Information
Address: 10411 Merrill Rd, Hamburg, MI 48139
Mailing: P.O. Box 247, Hamburg, MI 48139
Phone: (810) 231-1771
Board Members Present
- Andrew Byerly
- Sally Crouch
- Peg Eibler
- Michaelene Farrell
- Richelle Hocking
- Jim Katakowski
Full Attendance
All 6 board members present.
Also Present
- Holly Hentz
- Christine Weber
Approval Of
Motion 1: Agenda Approval
Motion: Approve the agenda as presented
Made by: Richelle Hocking
Seconded by: Andrew Byerly
Status: Motion carried
Motion 2: Minutes Approval
Motion: Approve April 15, 2014 minutes as presented
Made by: Michaelene Farrell
Seconded by: Sally Crouch
Status: Motion carried
Call to the Public
Financial
Financial Report Approval
Motion: Approve Financial Report for April 2014 as presented
Made by: Richelle Hocking
Seconded by: Sally Crouch
Status: Motion carried
Voucher Approval
Motion: Accept Library Voucher #530
Amount: $56,836.19
Made by: Michaelene Farrell
Seconded by: Richelle Hocking
Status: Motion carried
Librarian's Report
$942
Book Sale Revenue14
Kids Craft Sale Booths60
DIA Samurai Program GuestsKids Craft Sale Success
Booths: 14 participating children
Future: Will be held again next year
Visitor Statistics
196
Daily Average VisitorsBased on December 2013 - April 2014 data
Correspondence
Old Business
Memorial Day Parades
Reminder: Library will participate in both Hamburg and Pinckney Memorial Day parades
SRP Kick-off Party
Date: Friday, June 6
Time: 7:00 PM (starts)
Volunteers: Arrive by 6:30 PM
Museum Partnership
Library partnering with Hamburg Historical Museum to digitize archives
2014/2015 Budget Approval
Motion: Accept proposed 2014/2015 Budget
Amount: $684,911.19
Made by: Andrew Byerly
Seconded by: Richelle Hocking
Motion Carried
New Business
Certificate of Deposit Investment
Motion: Move $250,000.00 from PNC Bank savings account (ending in 5801) to certificate of deposit
Terms: Up to 18 months, minimum 0.35% interest rate
Authority: PNC Bank Whitmore Lake Branch Manager Judith Robinson
Instruction: Direct Hamburg Township Treasurer to proceed
Made by: Andrew Byerly
Seconded by: Richelle Hocking
Motion Carried
Laminator Purchase
Motion: Purchase ARL 2700 Roll Laminator
Cost limit: Not to exceed $1,409.00
Made by: Sally Crouch
Seconded by: Richelle Hocking
Motion Carried
Relevant Board Issues
Millage Campaign Strategy
Board continued millage discussion and established comprehensive information campaign:
Information Meeting 1
June 25
1:00 PM
Information Meeting 2
July 10
7:00 PM
Information Meeting 3
July 19
Noon
Digital Campaign Tools
Hentz demonstrated the millage information web page to the board.
Personal Advocacy Strategy
Hentz emphasized the importance of each Board member talking to friends and neighbors about the millage.
Assignment: Each board member to develop 5 key points regarding the millage for discussion at June meeting.
Staffing: At least one Board member will be present at each information meeting.
Adjournment
Motion to Adjourn: Andrew Byerly
Seconded by: Richelle Hocking
Motion Carried
Meeting Adjourned: 7:58 PM
Next Meeting: June 17, 2014 at 7:00 PM