Hamburg Township Library Board of Trustees Meeting
April 15, 2014
Meeting Details
Date: April 15, 2014
Time: 7:00 PM - 8:20 PM
Location: Group Study Room B
Next Meeting: May 20, 2014
Library Information
Address: 10411 Merrill Rd, Hamburg, MI 48139
Mailing: P.O. Box 247, Hamburg, MI 48139
Phone: (810) 231-1771
Board Members Present
- Peg Eibler
- Sally Crouch
- Michaelene Farrell
- Richelle Hocking
- Andrew Byerly
Board Members Absent
- Jim Katakowski
Also Present
- Holly Hentz
- Christine Weber
Approval Of
Motion 1: Agenda Approval
Motion: Approve the agenda
Made by: Andrew Byerly
Seconded by: Sally Crouch
Status: Motion passed
Motion 2: Minutes Approval
Motion: Approve March 18, 2014 minutes
Made by: Richelle Hocking
Seconded by: Michaelene Farrell
Status: Motion passed
Call to the Public
Financial
Financial Report Approval
Motion: Accept financial report for March 2014
Made by: Richelle Hocking
Seconded by: Andrew Byerly
Status: Motion carried
Voucher Approval
Motion: Approve Library Voucher #529
Amount: $46,367.05
Made by: Michaelene Farrell
Seconded by: Richelle Hocking
Status: Motion carried
Librarian's Report
New Social Media Platforms Launched
twitter.com/htltweets
Instagram.com/hamburglibrary
Correspondence
Old Business
Memorial Day Parade Participation
Hamburg Parade
Hentz will supply information as soon as details are available
Pinckney Parade
Gather: Old depot on D19 at 11:00 AM
Start: 1:00 PM
New Business
Hamburg Historical Museum Closure
Hamburg Historical Museum will be closing in June. Board discussed how to support the Museum while maintaining general library objectives.
Museum Partnership Resolution
Motion: Support Hamburg Historical Museum in the following ways
Made by: Andrew Byerly
Supported by: Richelle Hocking
Motion Carried
1. File Storage & Digitization
Materials: ~8 file drawers and several 3-ring binders
Content: Local history files assembled by Suzanne Hines team
Process: Digitize over ~1 year for 24/7/365 access
Team: Stokanovich, Hines, and Historical Society board members
2. Book Collection Evaluation
Timeline: When museum closes in June
Process: Stokanovich will evaluate museum's books
Goal: Determine additions to library's local history collection (ample shelf space available)
3. Program Development
Collaboration: Hines will work with library staff to develop and host local history programs and events at the library
Digital Progress
Stokanovich has already digitized 100+ local history photos with this project in mind.
Kids Craft Sale
Date: April 26 (during spring book sale)
Registered: 10 children to sell crafts
Note: First of an annual event
2014/2015 Budget
Proposed 2014/2015 Budget was presented to the board for discussion.
Relevant Board Issues
Millage Informational Meetings Scheduled
Public informational meetings have been scheduled for the August 5, 2014 millage election:
Meeting 1
Wednesday, June 25
1:00 PM
Meeting 2
Thursday, July 10
7:00 PM
Meeting 3
Saturday, July 19
Noon
Adjournment
Motion to Adjourn: Peg Eibler
Seconded by: Sally Crouch
Motion Carried
Meeting Adjourned: 8:20 PM
Next Meeting: May 20, 2014