Hamburg Township Library Board of Trustees Meeting
March 19, 2024
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd. PO Box 247, Hamburg, MI 48189
Called to Order: 7:00 PM by Mary Evergreen
Adjourned: 8:02 PM
Board Members Present
- Matt Assenmacher
- Mary Evergreen
- Bridgette Rosek
- Crystal Walter
Board Members Absent
- Jodie Colone
- Richelle Hocking
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Mary Evergreen at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve Agenda as presented
Made by: Rosek
Seconded by: Assenmacher
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from February 20, 2024 as presented
Made by: Walter
Seconded by: Assenmacher
Status: Motion carried
Call to the Public
Financial
Motion 3: February 2024 Financial Report
Motion: Motion to approve February 2024 Financial Report as presented
Made by: Walter
Seconded by: Rosek
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #648 in the amount of $77,308.52
Made by: Evergreen
Seconded by: Rosek
Status: Motion carried
Librarian's Report
In-house Statistics
4,198
Patrons Served
62
New Patrons
5,706
Item Check-outs
196
Computer Uses
Online Statistics
| Libby: | 2,388 | PressReader: | 30 | Zinio: | 340 |
| Fold3: | 27 | Heritage Quest: | 8 | TumbleBooks: | 10 |
| Niche Academy: | 23 | ||||
Other News
Beverly Myers concert drew 366 people. 200 Tiny Art Show canvases distributed.
Upcoming Programs
Recurring Programs
-
Drop-In Chess Thursdays @ 4:00pm
-
March Food for Thought Food Drive March
-
March Tiny Art Show canvas pick-up & drop-off March
March Programs
-
Tween Craft: Clothespin Flowers 3/20 @ 6:00pm
-
Born of Hope & Indignation: The Michigan Female College (v) 3/26 @ 6:30pm
April Programs
-
Tiny Art Show throughout the library April
-
Drop-In Genealogy Assistance 4/2 @ 1:00pm
-
Jackie's Book Club: The Many Daughters of Afong Moy by Jamie Ford 4/3 @ 1:00pm
-
Adult Pick-Up Craft: Pressed Flower Votives 4/8
-
Great Decisions 4/8 @ 1:30pm
-
Lego Club 4/16 @ 3:00pm
Correspondence
Old Business
Motion 5: RFID Upgrade
Motion: Motion to approve $3,758.32 for RFID Upgrade as quoted
Made by: Rosek
Seconded by: Assenmacher
Status: Motion carried
Roof Repair Update
Township insurance company approved $58,000 towards roof repair; Township handling RFP process. Hentz will give updates as they happen.
New Business
Motion 6: Library Policy Changes
Library policy verbiage changes proposed regarding staff privileges and vacation time.
Motion: Motion to approve policy changes as presented
Made by: Walter
Seconded by: Rosek
Status: Motion carried
Motion 7: New Copy Machine
Motion: Motion to approve $13,035.73 to purchase new Konica Minolta copy machine and Jamex coin op as presented
Made by: Assenmacher
Seconded by: Walter
Status: Motion carried
Motion 8: Water Fountain
Motion: Motion to approve $1,676.00 to purchase from and install by Pete Black Plumbing a new water fountain with bottle filler as presented
Made by: Walter
Seconded by: Rosek
Status: Motion carried
Proposed 2024-2025 Budget
Hentz presented the new budget; board discussed. It will be up for approval at the April meeting. Contact Hentz or Weber with any follow-up questions.
Friends Report - Debbie Kooperman
Fundraisers
- February Gift Shop Sales = $210.25
- Book Sale is early April
- 4 Gardening Classes in April & May
- Kroger Qtrly Rewards = $79.43 from 29 families
Library cooking Classes
Sponsored by Friends - 2 completed with good feedback and 2 more scheduled
Social Media Update
- FaceBook now has 300+ followers
- Instagram is now set-up
FRIENDSRaiser
FRIENDSRaiser on 3/13 was a fun evening, Door Prizes were a hit and we got a new member! Currently have 156 members with renewal program ramping up.
New Leadership
- Casey Hines has agreed to take the lead on grant submissions
- Judy Webber has agreed to be the Friends' historian
Relevant Board Issues
Adjournment
Motion 9: Adjourn
Motion: Motion to adjourn the meeting
Made by: Walter
Seconded by: Rosek
Status: Motion carried. Meeting adjourned at 8:02 pm
Next Meeting
April 16, 2024
7:00 PM | Patricia Waters Community Room