Hamburg Township Library Board of Trustees Meeting
December 15, 2015
Meeting Details
Date: December 15, 2015
Time: 7:00 PM - 7:57 PM
Location: Library Meeting Room
Next Meeting: January 19, 2016 at 7:00 PM
Library Information
Address: 10411 Merrill Rd, Hamburg, MI 48139
Mailing: P.O. Box 247, Hamburg, MI 48139
Phone: (810) 231-1771
Board Members Present
- Sally Crouch
- Michaelene Farrell
- Richelle Hocking
- Jim Katakowski
Board Members Absent
- Andy Byerly
- Peg Eibler
Also Present
- Holly Hentz
- Christine Weber
- Richard Truxall (INVEST Financial)
Approval Of
Motion 1: Agenda Approval
Motion: Approve the agenda as presented
Made by: Michaelene Farrell
Seconded by: Jim Katakowski
Status: Motion carried
Motion 2: Minutes Approval
Motion: Approve November 17, 2015 minutes as presented
Made by: Richelle Hocking
Seconded by: Jim Katakowski
Status: Motion carried
Call to the Public
Financial
Financial Report Approval
Motion: Accept Financial Report for October 2015
Made by: Richelle Hocking
Seconded by: Michaelene Farrell
Status: Motion carried
Voucher Approval
Motion: Accept Library Voucher #549
Amount: $54,828.27
Made by: Michaelene Farrell
Seconded by: Richelle Hocking
Status: Motion carried
New Business
Stock Donation - Cedric Fricke
Financial Advisor Presentation
Richard Truxall from INVEST Financial explained the process for accepting, transferring, and liquidating donated stocks.
Donation: Cedric Fricke offered stock donation for general library use
Legal requirement: Library cannot hold common stocks - must convert to cash quickly
Motion: Open brokerage account with INVEST Financial to accept Fricke stock donation and convert to cash
Made by: Michaelene Farrell
Seconded by: Richelle Hocking
Motion Carried
Book Fines Policy Changes
Motion: Accept changes in book fines policy as presented
Made by: Jim Katakowski
Seconded by: Richelle Hocking
Motion Carried
New Staff Hire
Hired: Tracey Wallace (replacing G. Bowman's hours)
Qualifications:
- • Business degree
- • Library work experience
- • Children's activities experience
Health Insurance Policy Issue
Issue: Library shares Tax ID number with township, creating complications with township health insurance policy
Action: Hentz will request meeting with township supervisor to clarify policy wording
Librarian's Report
214
Daily Average Visitors61
New Patrons6,126
Items Checked Out108
E-books48
E-magazines302
Computer UsersSocial Media Growth
66
Instagram144
Twitter456
FacebookMarketing Activities
- Township monthly report
- WHMI radio promotion
- Senior Center Christmas Party
- Newspaper calendar listings
Toys for Tots Drive
Dates: November 30 - December 16
Items: New unwrapped toys
Location: Collected in lobby
Santa Visit Success
Date: December 9
Attendance: 228 (parents & children)
Staff Transition
Genie Bowman's last day: Thursday, January 7
Upcoming Programs
-
Thursday Matinee: The Longest Ride
Thursday, December 17 • 1:00 PM • Free -
Downtown Abbey Discussion Group
January 4 • 6:30 PM • Free -
Jackie's Book Club
January 6 • 1:00 PM • Free
-
Winter/Spring Storytime Begins
January 11 • 1:00 PM • Free -
Lunch & Learn: DIY Interior Design
January 14 • Noon • Free
Correspondence
Old Business
Policy Updates
Patron Behavior Policy: Tabled until more information is available
Documents distributed: Hentz provided Patron Behavior Policy resolution and revised Investment Policy for review
Relevant Board Issues
United for Libraries Video
Topic: Short takes for Trustees video
Status: Tabled to January meeting
Holiday Closures
Paid holidays: December 24, 25, 31, January 1
Unpaid holidays: December 26, January 2
Adjournment
Motion to Adjourn: Jim Katakowski
Seconded by: Michaelene Farrell
Motion Carried
Meeting Adjourned: 7:57 PM
Next Meeting: January 19, 2016 at 7:00 PM