⚠️ Upcoming Library Closure
Library will be closed Tuesday, September 18 for Renovation Phase 2 reorganization (Sept. 10-18).
Hamburg Township Library Board of Trustees Meeting
August 21, 2018
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 8:00 PM
Board Members Present
- Jodie Colone
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Joyce Katakowski
Board Member Absent
- Richelle Hocking
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from July 17, 2018 as presented
Made by: Colone
Seconded by: Eibler
Status: Motion carried
Call to the Public
Financial
Motion 3: June 2018 Financial Report
Motion: Motion to accept the Financial Report for June 2018
Made by: Katakowski | Seconded by: Evergreen
Status: Motion carried
💡 LED Lighting Savings: Weber noted the library saved $6,697.38 due to the LED lighting project!
Motion 4: Fund Allocations
Motion: Motion to move funds to designated development accounts
Made by: Katakowski | Seconded by: Eibler
Status: Motion carried
$50,830
Building Facilities Development$20,000
Program & Services DevelopmentMotion 5: July 2018 Financial Report
Motion: Motion to accept the Financial Report for July 2018
Made by: Eibler
Seconded by: Colone
Status: Motion carried
Motion 6: Library Voucher
Motion: Motion to approve Library Voucher #581 in the amount of $67,012.95
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried
Librarian's Report
Monthly Statistics
204
Average Daily Visits
84
New Patrons
8,246
Item Check-outs
348
Computer Uses
Digital Services
738
Axis360 Checkouts
81
Zinio Checkouts
318
Hoopla Checkouts
Marketing Update
116
Instagram362
Twitter728
Facebook2,355
Website Uses3,363
WiFi UsesStaff Changes & Community Engagement
New Staff Member
Elsa O'Brien has been hired to replace Keegan Carriveau
Senior Power Day
8/3/18 - Library present with about 300 visitors, promoting services to seniors
Civic Engagement
8/24/18 - Hentz present at candidate forum, handed out "Informed Voter" brochures
Upcoming Programs
📚 Fall Programming Season Launch!
Regular programming resumes after successful summer reading program completion
Late August Programs
-
🧸 Preschool Movie: Lady & the Tramp (Free) 8/23 - 10:00am
September Program Launch
-
📚 Book Club: My Name is Memory (Free) 9/5 - 1:00pm
-
📖 Story Programs Resume! 9/10 - Multiple times
- LapSit (Free) - 10:00am
- Monday Storyhour (Free) - 1:30pm
-
🌍 Great Decisions (Free) 9/10 - 1:30pm
-
🏚️ Lost Towns of Michigan (Free) 9/11 - 6:30pm
More September Programs
-
👶 Thursday Programs Resume! 9/13 - 10:00am
- Lil' Wigglers Baby Time (Free)
- Thursday Storyhour (Free)
-
💍 Lunch & Learn: Jewelry Making ($8) 9/13 - noon
-
💼 How to Start and Grow Your Small Business (Free) 9/17 - 6:30pm
-
🎮 Teen Movie: Ready Player One (Free) 9/19 - 5:30pm
-
🎬 Thursday Matinee: Lady Bird (Free) 9/20 - 1:00pm
Correspondence
Old Business
Renovation Project - Phase 2
Part 2 is scheduled to begin September 10 and end September 18.
Motion 7: Library Closure for Renovation
Motion: Motion to close the library Tuesday, September 18 for reorganization
Made by: Colone
Seconded by: Evergreen
Status: Motion carried
Internet Use Policy Update
Motion 8: CIPA Compliance Update
Motion: Motion to approve the addition to the Internet Use Policy to make the policy compliant with CIPA as discussed
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
New Business
Needs Assessment Survey Review
Board reviewed and discussed the Needs Assessment Survey.
Penal Fine Discussion
Hentz & Weber attended a penal fine webinar that explained the drop in the annual amount in the past few years:
📋 Social Justice Impact
More courts are creating other ways for people to work off their convictions instead of paying fines like community service, specific courts like sobriety court, drug court, family court, etc. This amounts to less money.
🏛️ Parallel Ordinances
Local municipalities pass ordinances similar to state statute. When the cop writes a ticket and cites the local ordinance rather than the state statute, the $$ go to the municipality instead of the county's penal fine fund.
December Holiday Closures
Motion 9: Unpaid Closure Days
Motion: Motion to close the library Saturday, December 22 and Saturday, December 29 as unpaid days
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried
Relevant Board Issues
🎃 Annual Halloween Party
Date: Saturday, October 20 at 7:00pm
Volunteers: Amir, Michaelene & Mike, and Mary
Annual Trustees & Directors Meeting
Date: Wednesday, October 10 at 7:00pm
Location: New Fowlerville District Library
Adjournment
Motion 10: Adjourn Meeting
Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 8:00pm
Next Meeting
September 18, 2018
7:00 PM | Patricia Waters Community Room