Hamburg Township Library Board of Trustees Meeting
July 17, 2018
Location: Group Study Room A
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:02 PM by Farrell
Adjourned: 7:58 PM
🎉 Renovation Phase 1 Complete!
New study rooms and shelving reorganization finished. Post-meeting tour provided to showcase progress!
Board Members Present
Full Attendance
- Jodie Colone
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Perfect Attendance
All board members were present for this important renovation update meeting.
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Meeting called to order by Farrell at 7:02pm in Group Study Room A.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from June 19, 2018 as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Call to the Public
Financial
Motion 3: Table June Financial Report
Motion: Motion to table the Financial Report for June 2018 until the August meeting
Made by: Colone
Seconded by: Hocking
Status: Motion carried - Tabled
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #580 in the amount of $91,447.74
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
163
Average Daily Visits
53
New Patrons
7,541
Item Check-outs
303
Computer Uses
Digital Services
572
Axis360 Checkouts
71
Zinio Checkouts
307
Hoopla Checkouts
Marketing Update
113
Instagram361
Twitter717
Facebook1,931
Website Uses3,063
WiFi UsesNew Services & Professional Recognition
📚 Book Club Kits
New service for adult neighborhood book groups - expanding community engagement beyond the library walls
🧸 Early Learning Kits
New service for preschool aged children and their parents - supporting early childhood development
🏆 Professional Recognition
Hentz was invited to help plan next year's MLA (Michigan Library Association) annual conference - industry leadership recognition!
Upcoming Programs
🎸 Summer Reading Program 2018 - Peak Activity! 🎸
Rock & Roll theme programs continue with crafts, movies, and special performances!
Late July Programs
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🔔 SRP craft: Ankle Bells & Tap Shoes, Ages 5 and under 7/19 - 10:00am
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🎬 Thursday Matinee: The Post (PG13) (Free) 7/19 - 1:00pm
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🎬 SRP Monday Movie: Boss Baby (PG) (Free) 7/23 - 6:00pm
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🥁 SRP craft: Tambourines & Rhythm, ages 5 and under 7/24 - 10:00am
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🔬 SRP: Crime Lab with the AA Hands On Museum, Ages 8-12 7/26 - 2:00pm
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🧸 Preschool Movie: Toy Story (G), ages 5 and under 7/26 - 10:00am
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🎬 SRP Monday Movie: Paddington 2 (PG) (Free) 7/30 - 6:00pm
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🎩 SRP: Magic with Jason Abbott, all ages 7/31 - 2:00pm
August Programs
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📚 Library Book Club: The Circle by Dave Eggers (Free) 8/1 - 1:00pm
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🎬 Thursday Matinee: Phantom Thread (R) (Free) 8/16 - 1:00pm
Correspondence
Old Business
Renovation Project Update
Part 1 is complete!
Hentz gave a tour after the meeting to showcase the new facilities.
Part 2: Will happen late August/early September. Library will close during last day of construction to give staff a chance to get organized.
New Internet Service Complete
Internet service has been changed from Pinckney Schools to The Library Network (Merit Network on AT&T lines).
CIPA Compliance: Library will purchase one additional subscription to Net Nanny to comply with laws.
Study Room Policy Adoption
Motion 5: Adopt Study Room Use Policy
Motion: Motion to adopt Study Room Use Policy as discussed
Made by: Colone
Seconded by: Eibler
Status: Motion carried
Policy will be printed and mounted in each study room.
New Business
CD Rollover - CIBC Bank
Motion 6: CIBC Bank CD Rollover
Motion: Motion to roll all funds from CD maturing on 7/25/2018 at CIBC Bank ($100,000 + interest earned) into 4 month CD at 2.00% or best rate on day of maturity
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried
Year-End Statistics
Hentz distributed year-end statistics for discussion purposes.
Relevant Board Issues
Annual Trustees & Directors Meeting Planning
The annual meeting is being planned for October at the new Fowlerville District Library.
Speaker Topic Ideas Under Discussion:
- How younger generations use the library/what they want from a library
- Future of libraries/where are libraries going
- How libraries can assist special needs families
- How libraries can partner with local schools
Hentz will share these ideas with the other libraries and report back.
Adjournment
Motion 7: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Eibler
Status: Motion carried. Meeting adjourned at 7:58pm
Next Meeting
August 21, 2018
7:00 PM | Patricia Waters Community Room