Hamburg Township Library Board of Trustees Meeting
April 17, 2018
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:54 PM
Board Members Present
- Jodie Colone
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Board Member Absent
- Peg Eibler
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as amended
Made by: Colone
Seconded by: Hocking
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from March 20, 2018 as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Call to the Public
Financial
Motion 3: March 2018 Financial Report
Motion: Motion to accept the Financial Report for March 2018
Made by: Hocking
Seconded by: Evergreen
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #577 in the amount of $59,779.11
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
191
Average Daily Visits
36
New Patrons
6,877
Item Check-outs
310
Computer Uses
Digital Services
593
Axis360 Checkouts
70
Zinio Checkouts
257
Hoopla Checkouts
Marketing Update
113
Instagram352
Twitter676
Facebook2,057
Website Uses2,543
WiFi UsesOther News & Community Outreach
Livingston County Home Show
4/13-4/15 - Library was present at the Community Resource Fair, promoting our services to county residents.
eBay Sales Success
Laura sold one book for $405.00 on eBay - our highest single book sale!
Upcoming Programs
🕵️ Murder on the Orient Express Finale 🕵️
Continuing the Agatha Christie theme with movie showings and special events!
Late April Programs
-
🕵️ Movie: Murder on the Orient Express (1974) (Free) 4/18 - 1:00pm
-
🎬 Movie @ Howell Theater: Murder on the Orient Express (2017) (Free w/ library card) 4/20 - 7:00pm
-
📚 Book Sale & Kids Craft Fair 4/21 - 9:00am to 2:00pm
-
🌊 Great Lakes Invaders (Free) 4/24 - 6:30pm
-
Drop-In Tech Help (Free) 4/25 - 4:00pm to 7:00pm
-
🕵️ Movie: Murder on the Orient Express (2017) (Free) 4/26 - 1:00pm
May Programs
-
Book Club: The Tragedy of Arthur by Arthur Phillips (Free) 5/2 - 1:00pm
-
🫖 Library Tea Party ($5.00) 5/3 - noon
-
💰 Basics of Investing (Free) 5/7 - 6:30pm
-
🚶 Historic Hamburg Walking Tour (Free) 5/8 - 6:30pm
-
💐 Mother's Day Craft (Free) 5/9 - 6:30pm
Correspondence
Old Business
Internet Service Provider Progress
AT&T has inspected and approved the work completed by Ashcott Electrical.
Timeline: We are on schedule to have internet hooked up by the end of June.
CD Status Update
The 90 day CD at Chase was opened for $300,000.00 at 1.59% interest rate.
Renovation Project Timeline
We do need signed architectural drawings for County permits to be issued.
Construction Date: Tentative construction date is the second week of July.
Library Closure: Library will close for one day during this time to move shelving.
HVAC Study Room Update
Study Room A & B HVAC units have been removed.
The work has passed inspection by the county building department.
New Business
Parking Lot Maintenance
Motion 5: Asphalt Maintenance
Motion: Motion to approve Alan's Asphalt Maintenance quote of $2,965.00 to reseal, fill cracks, and paint stripes on library parking lot
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried
Schedule: Work to be completed on Memorial Day weekend, with the following weekend as a rain date.
Annual Millage Resolution
Motion 6: Annual Millage Resolution
Motion: Annual millage resolution
Made by: Katakowski
Seconded by: Hocking
Status: Resolution carried
Documentation: A signed copy of this resolution is attached to the official minutes and a photocopy is being forwarded to the Township supervisor's office.
2018/2019 Budget Presentation
Hentz and Weber presented the proposed 2018/2019 budget to the board for discussion, questions, and comments.
Relevant Board Issues
🎸 Summer Reading Program Volunteer Update 🎸
Kick-off Party: Friday, June 8 at 7:00pm
Volunteers Confirmed: Evergreen, the Farrells, Katakowski, the Hockings
Adjournment
Motion 7: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Colone
Status: Motion carried. Meeting adjourned at 7:54pm
Next Meeting
May 15, 2018
7:00 PM | Patricia Waters Community Room