Hamburg Township Library Board of Trustees Meeting
May 15, 2018
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:43 PM
Board Members Present
- Jodie Colone
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Joyce Katakowski
Board Member Absent
- Richelle Hocking
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as amended
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from April 17, 2018 as presented
Made by: Eibler
Seconded by: Colone
Status: Motion carried
Call to the Public
Financial
Motion 3: April 2018 Financial Report
Motion: Motion to accept the Financial Report for April 2018
Made by: Colone
Seconded by: Evergreen
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #578 in the amount of $57,536.11
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried
Librarian's Report
Monthly Statistics
188
Average Daily Visits
41
New Patrons
6,329
Item Check-outs
331
Computer Uses
Digital Services
584
Axis360 Checkouts
83
Zinio Checkouts
275
Hoopla Checkouts
Marketing Update
116
Instagram350
Twitter689
Facebook2,210
Website Uses2,509
WiFi UsesOther News & Innovations
Book Sale Success
Book Sale netted $804.50. Leftover items will now be collected and taken by Salvation Army.
🚀 First Pop-Up Library Launch!
First Pop-Up Library was Wednesday, May 2 at Subway in Chilson Commons. Subway owner was very happy with the partnership!
Upcoming Programs
🎸 Summer Reading Program 2018 - Rock & Roll Theme! 🎸
Kick-off Party: Friday, June 8 at 7:00pm - Get ready to rock!
Late May Programs
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🔬 STEAM @ the Library (Free) 5/10, 5/17, 5/24 - 10:00am
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🎬 Thursday Matinee: Dunkirk (PG13) (Free) 5/17 - 1:00pm
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💰 Basics of Investing & College Savings Plans (Free) 5/21 - 6:30pm
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🚗 Michigan Road Trips (Free) 5/22 - 6:30pm
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🧸 PreSchool Movies: Winnie the Pooh (G) (Free) 5/31 - 10:00am
June Programs & SRP Launch
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📚 Library Book Club: The Kitchen House by Kathleen Grissom (Free) 6/6 - 1:00pm
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🎸 SRP Kick-off Party (Free) 6/8 - 7:00pm
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🎬 SRP Movie Mondays: Cars 3 (G) (Free) 6/11 - 6:00pm
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🎵 SRP: Dulcimers with Sharon (Free) 6/18 - 2:00pm
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🎬 SRP Movie Mondays: Wonder (PG) (Free) 6/18 - 6:00pm
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🔬 SRP STEAM Craft: Wind chimes & Maracas (Free) 6/19 - 6:00pm
Correspondence
Old Business
Annual Budget Approval
Motion 5: 2018-2019 Budget Approval
Motion: Motion to approve the proposed 2018-2019 budget for $962,511.14
Made by: Farrell
Seconded by: Eibler
Roll Call Vote:
• Colone: Yes • Eibler: Yes • Evergreen: Yes
• Farrell: Yes • Hocking: Absent • Katakowski: Yes
Status: Motion carried
$962,511.14
2018-2019 BudgetRenovation Project - Two Phase Plan
$3,500 for signed and sealed architectural drawing for the county.
Project has become 2 parts:
- Phase 1 - June: Installation of quiet study rooms and moving of shelving units
- Phase 2 - August: Installation of new desk and popular materials collection
New Business
CD Rollover
Motion 6: Chemical Bank CD Rollover
Motion: Motion to roll all funds from CD maturing on 5/29/2018 at Chemical Bank ($100,000 + interest earned) into 6 month CD at 1.6% or best rate on day of maturity
Made by: Colone
Seconded by: Eibler
Status: Motion carried
Handicap Door Mechanisms
Received two quotes to replace the two existing handicap door mechanisms for the outer lobby doors and add a third one to the inner lobby door:
- Stanley Access Technologies: $6,050
- Great Lakes Security: $7,885
Motion 7: Door Mechanism Upgrade
Motion: Motion to accept quote from Stanley Access Technologies for $6,050 as submitted
Made by: Farrell
Seconded by: Evergreen
Status: Motion carried
Note: It is understood that electrical work will need to be done as well.
Relevant Board Issues
Adjournment
Motion 8: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 7:43pm
Next Meeting
June 19, 2018
7:00 PM | Patricia Waters Community Room