Hamburg Township Library Board of Trustees Meeting
September 16, 2025
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Colone
Adjourned: 8:16 PM
Board Members Present
- Matt Assenmacher
- Jodie Colone
- Mary Evergreen
- Richelle Hocking
- Bridgette Rosek
- Crystal Walter
Board Members Absent
Also Present
- Holly Hentz
- Christine Weber
- Rana Emmons
Meeting Minutes
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve agenda as presented
Made by: Hocking
Seconded by: Rosek
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from August 19, 2025 as presented
Made by: Rosek
Seconded by: Hocking
Status: Motion carried
Call to the Public
Financial
Motion 3: Annual Audit Acceptance
Motion: Motion to accept the Annual Audit for FY 2024-2025 as presented by Rana Emmons from Post, Smythe, Lutz & Ziel with an Unmodified Opinion
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Unmodified Opinion - The highest level of assurance for financial statements
Motion 4: August 2025 Financial Report
Motion: Motion to approve August 2025 Financial Report
Made by: Walter
Seconded by: Hocking
Status: Motion carried
Motion 5: Library Voucher
Motion: Motion to approve Voucher #666 in the amount of $83,800.01
Made by: Evergreen
Seconded by: Rosek
Status: Motion carried
Librarian's Report
In-house Statistics
4,351
Patrons Served
49
New Patrons
6,433
Item Checkouts
173
Computer Uses
Online Statistics
| Libby checkouts: | 3,590 | Zinio checkouts: | 588 | Fold3: | 22 |
| Heritage Quest: | 5 | Ancestry: | 0 | Tumblebooks: | 9 |
| Niche Academy uses: | 56 | ||||
Other News
Aging Parents Resource Fair
The library was present at The Aging Parents Resource Fair on 9/16/25 at 2/42 Church.
Upcoming Programs
Recurring Programs
-
Drop-In Mahjong Thursdays - 1:00pm
-
Drop-In Chess Thursdays - 4:00pm
-
Drop-In Game Nights Wednesdays - 6:00pm
September Programs
-
Friends Garden Series: The Basics of Garden Design 9/17 - 10am
-
Toledo Opera 9/20 - 2pm
-
Friends Garden Series: Share Garden Designs 9/24 - 10am
-
Drop-In Crafternoon (ages 6+) 9/26 - 3:30pm
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Adult Craft Class: Glass Flower Suncatcher ($5) 9/27 - 1pm
-
Classic Michigan Food & Drinks 9/29 - 6:30pm
-
Movie Matinee: Julia Misbehaves (1948) 9/30 - 1:30pm
October Preview
-
Scarecrow Scavenger Hunt 10/1-31
-
Jackie's Book Club: The Huntress by Kate Quinn 10/1 - 1pm
-
Adult Craft Kit: Embroidered Spider and Web 10/6
-
Friends Fall Book Sale 10/6-11
-
Halloween Party 10/17 - 7pm
Correspondence
Old Business
Motion 6: Health Savings Account Frontloading
Motion: Motion to approve frontloading each enrolled employee's health savings account with $2,500
Made by: Evergreen
Seconded by: Walter
Status: Motion carried
New Business
Motion 7: Library Closure Approval
Motion: Motion to approve unpaid Library closure on December 26 & 27
Made by: Rosek
Seconded by: Walter
Status: Motion carried
Motion 8: Flagstar Bank CD Rollover
Motion: Motion to approve rollover of Flagstar Bank CD in the amount of $279,665.90 and interest earned into a 119 day CD at the rate of 4.00% or better on 9/17/25
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Motion 9: CIBC Bank CD Rollover (Sept)
Motion: Motion to approve rollover of CIBC Bank CD in the amount of $522,325.49 plus interest earned maturing on 9/23/25 into the best possible rate at time of maturity
Made by: Evergreen
Seconded by: Walter
Status: Motion carried
Motion 10: CIBC Bank CD Rollover (Oct)
Motion: Motion to approve rollover of CIBC Bank CD in the amount of $277,574.88 plus interest earned maturing on 10/3/25 in the best possible rate at time of maturity
Made by: Rosek
Seconded by: Hocking
Status: Motion carried
Motion 11: Window Shades Purchase
Motion: Motion to approve purchase of light filtering solar window shades for south side of building from Library Design Assoc. at cost of $10,267.00
Made by: Evergreen
Seconded by: Walter
Status: Motion carried
Solar shades will improve energy efficiency and protect materials from sun damage.
Motion 12: ADA Listening System
Motion: Motion to approve purchase of ADA Listening assist system Option 1 for the amount of $5,444.15
Made by: Walter
Seconded by: Assenmacher
Status: Motion carried
Improves accessibility for hearing-impaired patrons during programs and meetings.
Friends Report
Presented by Debbie Kooperman
- August Gift Shop Income: $432.39
- Fall Garden Series: 13 registrants = $325.00
- Annual Meeting/Election: 9/17/25 @ 6:30pm
- Fall Crafter's Day: Cancelled due to low enrollment
Special Recognition
Upcoming Events
- Watershed Calendar: Copies requested for BOT, Library Staff and Friends
- Halloween Events: Kristine Wolff and Pat Dare representing FOHTL at Freedom River Fall Festival (10/18/25) and Downtown Hamburg Trunk or Treats (10/31/25)
Relevant Board Issues
Reminder: Fowlerville Library Meeting
Date: October 1, 2025 @ Fowlerville Library
Adjournment
Motion 13: Adjourn Meeting
Motion: Motion to adjourn
Made by: Walter
Seconded by: Rosek
Status: Motion carried. Meeting adjourned at 8:16pm
Respectfully Submitted
Debbie Kooperman
Recording Secretary
Next Meeting
October 21, 2025
7:00 PM | Library Meeting Room