Hamburg Township Library Board of Trustees Meeting
September 19, 2023
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd. PO Box 247, Hamburg, MI 48189
Called to Order: 7:00 PM by Richelle Hocking
Adjourned: 8:08 PM
Board Members Present
Full Attendance
- Jodie Colone
- Mary Evergreen
- Richelle Hocking
- Bridget Rosek
- Crystal Walter
Board Members Absent
None - Full Board Attendance
Also Present
- Holly Hentz
- Christine Weber
Guest
- Rana Emmons, Auditor from Post, Smythe, Lutz, Ziel
Meeting Minutes
Call to Order and Pledge to the Flag
This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Richelle Hocking at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve Agenda as presented
Made by: Walter
Seconded by: Rosek
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from August 15, 2023 as presented
Made by: Rosek
Seconded by: Walter
Status: Motion carried
Call to the Public
Financial
Motion 3: 2022-2023 Annual Audit Report
2022-2023 Annual Audit Report with Rana Emmons.
Motion: Motion to accept 2022-2023 Audit with an unmodified opinion
Made by: Walter
Seconded by: Colone
Status: Motion carried
Motion 4: August Financial Report
Motion: Motion to approve August 2023 Financial Report
Made by: Walter
Seconded by: Rosek
Status: Motion carried
Motion 5: Library Voucher
Motion: Motion to approve Library Voucher #642 in the amount of $95,329.73
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Librarian's Report
In-house Statistics
4,185
Patrons Served
80
New Patrons
6,706
Item Check-outs
173
Computer Uses
Online Statistics
| Libby: | 2,187 | PressReader: | 24 | Zinio: | 97 |
| Fold3: | 66 | Heritage Quest: | 0 | TumbleBooks: | 13 |
| Niche Academy: | 4 | ||||
Other News
- Meghan has started storytimes; she's doing a good job.
- Approximately 30-40 have signed up for the Halloween program so far;
- New Lego Program is off to a good start!
Upcoming Programs
September Programs
-
Read to Oscar the Dog 9/20 - 4:30pm
-
Tween Craft: Puzzle Piece Canvas Art 9/20 - 6:00pm
-
Guardians of Michigan: Architectural Sculpture of the Pleasant Peninsulas 9/21 - 6:30pm
-
Pierogi Making Class 9/23 - 3:00pm, $10
October Programs
-
Drop-in Genealogy Help 10/3 - 1:00pm
-
Jackie's Book Club: Killers of a Certain Age by Deanna Raybourn 10/4 - 1:00pm
-
WriteClub 10/7 - 1:00pm
-
Great Decisions 10/9 - 1:00pm
-
Lego Club 10/10 - 3:00pm
-
Albert Kahn: The Residences (sponsored by the Friends) 10/10 - 6:30pm
-
Gratiot: A Man, A Fort, A Road, A Lighthouse 10/12 - 6:30pm
-
Adult craft kit: Wicked Halloween Altered Book 10/14
-
Spice Club: Central Italy (v) 10/17 - 1:00pm
-
Meadow Brook Hall bus tour 10/18 - 9:00am, $35
Correspondence
Old Business
Board Member Vacancy Update
Walter and Colone interviewed 8 candidates and recommend Matthew Assenmacher.
Motion: Motion to offer board position to Matthew Assenmacher
Made by: Hocking
Seconded by: Walter
Status: Motion carried
Update: Patio & retaining wall maintenance work
Work has been completed, very nice job.
New Business
Motion 6: Presentation Switcher Upgrade
Motion: Motion to approve $3,950.00 to upgrade presentation switcher
Made by: Walter
Seconded by: Evergreen
Status: Motion carried
Friends Report
2022-2023 Annual Meeting
2022-2023 Annual Meeting was held on 9/13/23 and we had 23 attendees. Thanks to Mary Evergreen and Holly Hentz for attending.
First election was completed and we were able to fill the 2 seats vacated by Judy Webber and Marilyn Pettigrove, the new role of Public Relations Director will remain on hold until a suitable candidate comes forward. Pat Dare and Mary Ellen Mulcrone are welcome additions to the board!
Friends Accomplishments
$8,000
FOHTL has raised over $8,000 for HTL since inception.
254.5
volunteer hours
Since April 2023 we have tracked 38 volunteers who contributed 254.5 volunteer hours for Spring Book Sale and in the Gardens!
Gift Shop Income
$1,618.55
Friends Gift Shop contributed $1,618.55 in 2022-2023!
Membership Update
Currently have 133 Members and 3 Business Sponsors
NEWEST member is Lakeland Chiropractic!
Upcoming Events
Fall Book Sale Dates:
- Donations: 10/25-28 during Library Hours
- Friends Pre-Sale: 10/28 9:00am-12:00pm
- Open Book Sale: 10/30-11/4 during Library Hours
Other Events:
- NEW Rummage Sale: 11/18
Technical Support: Thankful to have a technical resource come forward to help us set up GoogleOne for the group!
Relevant Board Issues
Livingston County Library Trustees & Directors Dinner/Meeting
Date: Wednesday, Nov. 1 @ 6:00pm at the Howell Library
Attendees: Walter, Evergreen, Hocking will attend. Others will check their calendars.
Adjournment
Motion 7: Adjourn
Motion: Motion to adjourn the meeting
Made by: Walter
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 8:08 p.m.
Next Meeting
October 17, 2023
7:00 PM | Patricia Waters Community Room