✅ Clean Audit Report
2017/2018 Audit received unmodified opinion - excellent financial management!
🔨 Renovation Phase 2 Active
Major construction underway. Library closed Oct. 12 for final organization.
Hamburg Township Library Board of Trustees Meeting
September 18, 2018
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 8:21 PM
Board Members Present
- Jodie Colone
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Board Member Absent
- Peg Eibler
Also Present
- Holly Hentz
- Christine Weber
Special Guest
- Rana Emmons (Post Smythe Lutz Ziel - Auditor)
Meeting Minutes
Call to Order
Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from August 21, 2018 as presented
Made by: Colone
Seconded by: Hocking
Status: Motion carried
Call to the Public
2017/2018 Audit Report Presentation
Excellent Financial Management
Rana Emmons presented the 2017/2018 Audit Report. The library received an unmodified opinion - the highest level of assurance for financial accuracy and compliance.
Motion 3: Accept Audit Report
Motion: Motion to accept the 2017/2018 Audit Report
Made by: Katakowski
Seconded by: Hocking
Status: Motion carried
A copy of the audit will be filed with Hamburg Township.
Financial
Motion 4: August 2018 Financial Report
Motion: Motion to accept the Financial Report for August 2018
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Motion 5: Library Voucher
Motion: Motion to approve Library Voucher #582 in the amount of $53,553.42
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
195
Average Daily Visits
62
New Patrons
7,498
Item Check-outs
380
Computer Uses
Digital Services
666
Axis360 Checkouts
105
Zinio Checkouts
332
Hoopla Checkouts
Marketing Update
117
Instagram366
Twitter739
Facebook2,504
Website Uses3,101
WiFi UsesOther News
No additional news to report this month.
Upcoming Programs
🍂 Fall Programming in Full Swing!
Great variety of programs for all ages - community education and entertainment focus
Late September Programs
-
🎮 Teen Movie: Ready Player One (Free) 9/19 - 5:30pm
-
🎬 Thursday Matinee: Lady Bird (Free) 9/20 - 1:00pm
-
🍽️ Making Magic with Michigan Foods ($10) 9/24 - 6:30pm
-
💻 Drop-In Tech Help (Free) 9/26 - 4:00pm to 7:00pm
October Programs
-
🔢 More Than 1,2,3: Math & Early Childhood (Free) 10/2 - 6:30pm
-
📚 Library Book Club: Away with the Fairies by Kerry Greenwood (Free) 10/3 - 1:00pm
-
🎨 Fine Art & Craft Fair 10/6 - 9am to 4pm
-
🛸 UFOs Over Michigan (Free) 10/9 - 6:30pm
-
📸 Lunch & Learn: Travel Photography (Free) 10/11 - noon
-
🥋 Self-Defense (Free) 10/15 - 6:30pm
-
📚 Book Club movie showing: Away with the Fairies (Free) 10/17 - 1:00pm
-
🎬 Teen Movie: Love, Simon (Free) 10/17 - 5:30pm
Correspondence
Old Business
Renovation Project - Phase 2 Progress Report
🚧 Major Progress Achieved!
Completed Work:
- Study rooms now have electrical and are complete
- Small wall and computer desk have been removed
- Wall has been patched and painted
- Light switches relocated to staff hallway
- Carpeting replaced in new front desk area
Final Timeline:
- Project completion: Week of October 8
- Library closure: October 12 for reorganization
New Business
Major Donation & Study Room Naming
S. Lobbestael donated $7,500 to the library.
Motion 6: Study Room Naming
Motion: Motion to name Study Room #1 in her honor
Made by: Evergreen | Seconded by: Colone
Status: Motion carried
$7,500
Generous DonationDVD Collection Enhancement
New DVDs will now be shelved in the Popular Materials Library and they will circulate for 1 week.
CD Management - Chemical Bank
Motion 7: Chemical Bank CD Rollover
Motion: Motion to roll over Chemical Bank CD upon maturing on 9/26/2018 in the amount of $100,362.50 into a 150 day CD for an interest rate of at least 1.85%
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried
CD Management - Chase Bank
Motion 8: Chase Bank CD Adjustment
Motion: Motion to withdraw $200,000.00 from Chase Bank CD upon maturing on 9/24/2018 and roll over remaining funds into a 60 day CD with an interest of at least 1.53%
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried
Ceiling Repair Project
Motion 9: Skylight Area Repairs
Motion: Motion to accept Library Design Associates quote to repair, patch, and paint cracks in the ceiling around the skylight area in the amount of $3,895.00
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried with one abstention
Relevant Board Issues
🎨 Fine Art & Craft Fair
Date: Saturday, October 6 at 9:00am
Volunteers and bakers are appreciated.
🎃 Halloween Party
Date: Saturday, October 20 at 7:00pm
Volunteers: Amir, Michaelene & Mike, and Mary
Trustees & Directors Meeting
Date: Wednesday, October 10 at 7:00pm
Location: New Fowlerville District Library
Policy Development
Board directed Hentz to investigate wording or policy regarding public behavior during board meetings.
Adjournment
Motion 10: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 8:21pm
Next Meeting
October 16, 2018
7:00 PM | Patricia Waters Community Room