Hamburg Township Library Board of Trustees Meeting
September 15, 2015
Meeting Details
Date: September 15, 2015
Time: 7:00 PM - 8:05 PM
Location: Library Meeting Room
Chair: Peg Eibler
Library Information
Address: 10411 Merrill Rd, Hamburg, MI 48139
Mailing: P.O. Box 247, Hamburg, MI 48139
Phone: (810) 231-1771
Board Members Present
- Peg Eibler (Chair)
- Andy Byerly
- Sally Crouch
- Michaelene Farrell
- Richelle Hocking
- Jim Katakowski
Full Attendance
All 6 board members present.
Also Present
- Holly Hentz
- Christine Weber
- Rana Emmons (PSLZ Auditor)
Approval Of
Motion 1: Agenda Approval
Motion: Approve the agenda as presented
Made by: Michaelene Farrell
Seconded by: Andy Byerly
Status: Motion carried
Motion 2: Minutes Approval
Motion: Approve August 18, 2015 minutes as presented
Made by: Sally Crouch
Seconded by: Andy Byerly
Status: Motion carried
Call to the Public
2014/2015 Annual Audit Report
Audit Presentation
Presenter: Rana Emmons from Post Smythe Lutz & Ziel (PSLZ)
Topic: Library's financial status and audit findings
Unmodified Opinion
The library received an Unmodified Opinion which indicates no disclaimers - the highest level of audit assurance.
Audit Acceptance
Motion: Accept 2014/2015 audit report
Made by: Richelle Hocking
Seconded by: Jim Katakowski
Motion Carried
Financial
Financial Report Approval
Motion: Accept Financial Report for August 2015
Made by: Andy Byerly
Seconded by: Sally Crouch
Status: Motion carried
Voucher Approval
Motion: Accept Library Voucher #546
Amount: $52,125.39
Made by: Michaelene Farrell
Seconded by: Richelle Hocking
Status: Motion carried
Librarian's Report
216
Daily Average Visitors157
E-book Circulation (August)74
New Patrons (August)8,664
Item Check-outs (August)Digital Services
157
E-books79
Zinio IssuesMarketing Update
- Senior Power Day - August 7 at Pinckney High School
- Newspaper ads and events listing (Courant, Daily Press & Argus)
- Story Hour sign at Merrill Road
Correspondence
Old Business
Credit Card Policy Approval
Motion: Approve credit card policy and move forward with accepting credit & debit cards through PNC Bank
Made by: Sally Crouch
Seconded by: Andy Byerly
Motion Carried
Timeline: Service available in 2-3 weeks
Wireless Antennae Installation
Status: Three wireless antennae successfully installed
Policy: Patrons must agree to guidelines before signing on to use service
New Business
Library Tables Purchase
Motion: Purchase 16 library tables through Library Design Associates
Cost: $19,659.00
Made by: Andy Byerly
Seconded by: Jim Katakowski
Motion Carried
Chair carts will be discussed later when photos are available
Meeting Room Projection Screen
Motion: Replace meeting room projection screen through TelSystems
Option selected: Standard format 4:3
Cost: $1,239.00
Made by: Richelle Hocking
Seconded by: Jim Katakowski
Motion Carried
Relevant Board Issues
Upcoming Meeting Reminder
Livingston County Trustees & Directors Meeting: Wednesday, October 21 at Howell Library
Halloween Party Planning
Date: Saturday, October 17 at 7:00 PM
Volunteer arrival: 6:30 PM
Volunteers confirmed:
- • Michaelene and Mike Farrell
- • Sally Crouch
- • Richelle, Steve and Matt Hocking
Adjournment
Motion to Adjourn: Sally Crouch
Seconded by: Jim Katakowski
Motion Carried
Meeting Adjourned: 8:05 PM
Next Meeting: October meeting date TBD