Hamburg Township Library Board of Trustees Meeting
October 17, 2017
Location: Library Meeting Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:55 PM
Board Members Present - Full Attendance
- Jody Colone
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Jim Katakowski
Perfect Attendance
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Meeting called to order at 7:00pm by Farrell in the library meeting room.
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Eibler
Seconded by: Evergreen
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from September 19, 2017 meeting
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Call to the Public
Financial
Motion 3: September 2017 Financial Report
Motion: Motion to accept the Financial Report for September 2017 as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to accept Library Voucher #571 for $60,808.77
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
174
Daily Visits
44
New Patrons
6,626
Item Checkouts
587
Axis360
96
Zinio
348
Computer Uses
Digital Services - Hoopla Continued Growth!
130
Hoopla Checkouts (+43 from last month!)
Continued strong growth in digital media usage - movies, music, audiobooks, ebooks, comics, and TV shows
Marketing & Digital Engagement
99
327
621
2,273
Website Uses
2,205
WiFi Uses
Marketing Updates
Other News
Michigan Libraries for Life
October 10-16: Offered information and registration on organ donation
Professional Development
Hentz will be attending the MLA conference next week
Upcoming Fall Programs
October Programs
-
SeekingMichigan.Org 10/18 - 6:30pmFree
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Thursday Matinee: Wonder Woman (PG13) 10/19 - 1:00pmFree
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Halloween Party 10/21 - 7:00pmSpecial Event
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Master Your Mornings 10/23 - 6:30pmFree
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Drop-In Tech Help 10/26 - 3:00pmFree
-
Meditation 10/30 - 6:30pmFree
November Programs
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Book Club: Orphan Train by Christina Kline 11/1 - 1:00pmFree
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Lunch & Learn: Folded Book Art 11/2 - 12:00pmFree
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Local Author Fair (25 authors) 11/4 - 11:00amMajor Event
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Thursday Matinee: The Lost City of Z (PG13) 11/9 - 1:00pmFree
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Maker Monday: Small Bites & Sweet Treats 11/13 - 6:30pm$10
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Prohibition in Michigan 11/14 - 6:30pmFree
-
Book Sale + Senior Center's Christmas Bazaar 11/18 - 9:00amSpecial Event
Correspondence
Old Business
1) Lighting Replacement Project Update
Nothing new to report.
2) Fine Art Fair Results
Hentz distributed a recap of the Fine Art Fair.
Profit: $1,583.44
Motion 5: Code of Conduct
Motion: Motion to approve the Code of Conduct with changes and have several printed and posted around the building
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried
New Business
Motion 6: Senior Citizen Library Card
New Service: Senior Citizen Library Card for patrons 60 years and older
Benefit: No late fines
Motion: Motion to approve the new Senior Citizen Library Card for patrons 60 years and older and that will have no late fines
Made by: Katakowski
Seconded by: Hocking
Status: Motion carried
2) Youth Department & Newspaper Shelving Changes
Implemented by L. Strandt for better security and visibility:
- Children's magazines moved from periodical area to children's department
- More dedicated space created for Young Adult reading materials
- Newspapers moved to area previously occupied by children's magazines
- Mystery books will take over where the newspapers were
3) Front Service Desk Changes
Hentz explained staff ideas about moving the desk closer to the staff hallway.
Purpose: Increase safety and security for staffing area
Next Step: Hentz will contact Library Design Associates to discuss the project
4) Parking Lot LED Lighting Project
The township is replacing all parking lot and sidewalk light fixtures with LEDs.
Motion 7: LED Light Purchase
Motion: Motion to approve the Standard Electric quote of $4,862.00 to replace the 10 parking lot and sidewalk lights with LEDs
Made by: Katakowski
Seconded by: Colone
Status: Motion carried
Motion 8: Installation Labor
Motion: Motion to approve an amount not to exceed $2,500.00 to install the parking lot lights by a company yet to be approved by the Township
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried
Relevant Board Issues
Annual Trustees & Directors Workshop
Date: November 1 @ Howell Library
Attendance: All board members are attending
Halloween Party Final Preparations
Date: Saturday, October 21
Volunteers should arrive by: 6:30pm
Adjournment
Motion 9: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 7:55pm
Next Meeting
November 21, 2017
7:00 PM | Library Meeting Room