Outstanding Fall Event Success!
Art Fair Profit: $1,660.53 with over 35 artisans featured
Halloween Party: 254 attendees (151 children + 103 adults)
Hamburg Township Library Board of Trustees Meeting
October 18, 2016
Location: Library Meeting Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM
Adjourned: 8:17 PM
Board Members Present - Full Attendance
- Jodi Colone
- Sally Crouch
- Peg Eibler
- Michaelene Farrell
- Richelle Hocking
- Jim Katakowski
Special Guests
Also Present
- Holly Hentz
- Christine Weber
- Rana Emmons
Post, Smythe, Lutz & Ziel (Auditor)
Meeting Minutes
Call to Order
Meeting called to order at 7:00pm in the library meeting room.
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Crouch
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from the September 20, 2016 meeting as presented
Made by: Hocking
Seconded by: Crouch
Status: Motion carried
Call to the Public
Board Candidate Present
Mary Evergreen attended the meeting as a candidate for the November election.
Financial
Motion 3: 2015/2016 Audit Report
Presented by: Rana Emmons of Post, Smythe, Lutz & Ziel
Result: Unmodified opinion received
Status: Excellent financial management for our 50th Anniversary year
Motion: Motion to accept the 2015/2016 Audit Report with an unmodified opinion
Made by: Crouch
Seconded by: Hocking
Status: Motion carried
A copy of the audit report will be forwarded to the Township Treasurer to be filed with the Township's annual audit.
Motion 4: September 2016 Financial Report
Motion: Motion to approve Financial Report for September 2016
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Motion 5: Library Voucher
Motion: Motion to accept Library Voucher #559 in the amount of $50,557.19
Made by: Farrell
Seconded by: Hocking
Status: Motion carried
Librarian's Report
September 2016 Statistics
166
Daily Average
37
New Patrons
6,688
Items Circulated
280
E-books Circulated
108
E-magazines
333
Computer Users
Marketing & Social Media - Facebook 520+!
87
Instagram Followers
255
Twitter Followers
524
Facebook Followers
520+ Milestone!Marketing Updates
WHMI Radio
Story on Fine Art & Craft Fair (10/1/16)
Country Elementary
Christie & Carol present at Literacy Night on 9/29/16
Other News
Upcoming Fall Programs
October Programs
-
Thursday Matinee: Whiskey Tango Foxtrot (R) 10/20 - 1:00pmFree
-
Ghost Hunters of Southern Michigan 10/22 - 1:00pmHalloween Season Special
-
Strategies for Breaking Through Your Brick Wall (Genealogy) 10/26 - 6:30pmGenealogy Series
-
The Great Pumpkin with the Great Foodini 10/27 - 6:30pm$10.00
November Programs
-
Michigan Boat-Building Industry 11/1 - 6:30pmFree
-
Library Book Club: The Blessing of the Animals 11/2 - 1:00pmFree
-
Detroit's Thanksgiving Day Parade 11/5 - 1:00pmFree
-
Lunch & Learn: Card Making 11/10 - 12:00pm$10.00
-
Business Mentoring with SCORE 11/14 - 5:00pmFree
-
Healthy Living for Your Brain and Body 11/14 - 6:30pmFree
-
Book Sale & Senior Center Christmas Bazaar 11/19 - 9am-2pmMajor Event
Correspondence
Old Business
1) Community Needs Assessment Survey
Board discussed the Community Needs Assessment Survey. Weber handed out results from previous survey for board discussion.
2) Policy Review Progress
Public Operating, sections 12-19 were discussed and some changes made.
Next Month: Administration, sections 1-7
3) Fall Event Results
Art Fair Profit: $1,660.53
Halloween Party:
- 151 children
- 103 adults
- Total: 254 attendees!
New Business
Motion 6: LED Lighting Conversion
Motion: Motion to approve Option 4 to convert the hanging lights in the skylight area to LED in an amount not to exceed $8,000.00
Made by: Crouch
Seconded by: Colone
Status: Motion carried
Continued commitment to energy-efficient lighting throughout the facility
Relevant Board Issues
United for Libraries Video
Short Takes for Trustee video, tabled.
Annual Directors & Trustees Dinner
Date: Wednesday, October 19 at 6:30pm
Location: Howell Library
Topic: "Libraries of the Future"
Adjournment
Motion 7: Adjourn Meeting
Motion: Motion to adjourn
Made by: Crouch
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 8:17pm
Next Meeting
November 15, 2016
7:00 PM | Library Meeting Room