Hamburg Township Library Board of Trustees Meeting
November 21, 2023
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd. PO Box 247, Hamburg, MI 48189
Called to Order: 7:00 PM by Richelle Hocking
Adjourned: 8:20 PM
Board Members Present
- Matthew Assenmacher
- Jodie Colone
- Mary Evergreen
- Richelle Hocking
Board Members Absent
- Bridget Rosek
- Crystal Walter
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order and Pledge to the Flag
This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Richelle Hocking at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve Agenda as presented
Made by: Colone
Seconded by: Evergreen
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from October 17, 2023 as presented
Made by: Colone
Seconded by: Evergreen
Status: Motion carried
Call to the Public
Financial
Motion 3: October Financial Report
Motion: Motion to approve October 2023 Financial Report as presented
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #644 in the amount of $85,302.40
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Motion 5: Certificate of Deposit
Motion: Motion to open a new 6 month CD for $500,000 @ 5.40% interest at CIBC Bank
Made by: Evergreen
Seconded by: Assenmacher
Status: Motion carried
Librarian's Report
In-house Statistics
4,222
Patrons Served
244
New Patrons
5,880
Item Check-outs
134
Computer Uses
Online Statistics
| Libby: | 2,255 | PressReader: | 53 | Zinio: | 223 |
| Fold3: | 32 | Heritage Quest: | 0 | TumbleBooks: | 25 |
| Niche Academy: | 1 | ||||
Other News
Eagle Scout project (7 little free libraries) is complete.
Upcoming Programs
November Programs
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November Holiday Gifts for Shelter Animals Kits available at front desk
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Toys for Tots begins 11/20
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Spice Club 11/21 - 1:00pm
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Ornament Making for ages 5 and under 11/28 - 6:30pm
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Ornament Making for ages 6+ 11/29 - 6:30pm
December Programs
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December Mitten Tree December
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Write Club 12/2 - 1:00pm
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Felt Christmas Tree Centerpiece 12/4
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Drop-in Genealogy 12/5 - 1:00pm
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Hounds of History: Yooper Dogs at Work and Play (v) 12/5 - 6:30pm
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Jackie's Book Club: The Dead Romantics by Ashley Poston 12/6 - 1:00pm
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Santa Claus Visit 12/6 - 6:30pm
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Hare and Tortoise: A Play for ages 2-7 12/8 - 1:30pm
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Ann Arbor Symphony Holiday Brass 12/9 - 1:00pm
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Great Decisions 12/11 - 1:00pm
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Lego Club 12/12 - 3:00pm
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Spice Club 12/19 - 1:00pm
Correspondence
1) None
Old Business
Sidewalk Project
Hentz reported that the sidewalk has been completed. Table/Stools/Planters will be delivered next week.
Renovations Schedule
Hentz reported the renovations are scheduled to begin 12/11/23, no closure is required. She stated that ceiling repairs are needed around skylight area can be done at the same time.
Motion 6: Skylight Ceiling Repairs
Motion: Motion to approve $10,660 for skylight ceiling area drywall repairs
Made by: Evergreen
Seconded by: Assenmacher
Status: Motion carried
New Business
Library Website Discussion
Assenmacher brought to attention the library's website. He impressed upon the board that the website is the 'face' of the library and needs careful consideration to reflect the library's mission and purpose.
After discussion, it is asked that all board members take the month to review other library websites and make note of likes and dislikes. Assenmacher will sit down with Strandt to talk about current website.
Branding the library with a professional graphic designer/marketing firm was also discussed and met with general approval. Hentz will investigate area marketing businesses.
Friends Report
Fundraising Success
Total Fundraising: $5,310.61
- Fall Book Sale: $2,614.86
- Rummage Sale: $2,000
- FOML Grant: $400 (for Lucky Day program)
- October Gift Shop: $295.75
Rummage Sale Success
Rummage Sale huge success - line the length of the building when doors were opened and they kept coming all day and said "see you next year" when they left!
Cooking Demo Series
Friends will fund $1,200.00 for upcoming "Cooking Demo Series" - 4 events/30 seats each.
Gardens Update
Gardens are done until Spring.
Financial Audit
Joan Sanders (Treasurer) has been in contact with a new Friends member that can assist with Friends Financial Audit.
Membership Update
Currently 140 individual members!
Kroger Community Points - doubled the membership count and rewards in the 2nd qtr!
Relevant Board Issues
1) Hand out an updated board contact list and emergency contact list.
Adjournment
Motion 7: Adjourn
Motion: Motion to adjourn the meeting
Made by: Evergreen
Seconded by: Assenmacher
Status: Motion carried. Meeting adjourned at 8:20 p.m.
Next Meeting
December 19, 2023
7:00 PM | Patricia Waters Community Room