Hamburg Township Library Board of Trustees Meeting
November 17, 2020
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:50 PM
Board Members Present
- Jodie Colone
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Bridgette Rosek
- Crystal Walter
Full Attendance
All board members were present for this meeting.
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Rosek
Status: Motion carried
Election of New Officers (2 Year Term)
President: Michaelene Farrell
Nominated by: Evergreen
Seconded by: Hocking
Status: Carried
Vice President: Jodie Colone
Nominated by: Hocking
Seconded by: Rosek
Status: Carried
Treasurer: Mary Evergreen
Nominated by: Colone
Seconded by: Rosek
Status: Carried
Secretary: Richelle Hocking
Nominated by: Colone
Seconded by: Evergreen
Status: Carried
Previous Minutes Approval:
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from October 20, 2020 as presented
Made by: Colone
Seconded by: Hocking
Status: Motion carried
Call to the Public
Limit remarks to 3 minutes.
Financial
Motion 3: October 2020 Financial Report
Motion: Motion to accept the October 2020 Financial Report
Made by: Hocking
Seconded by: Rosek
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #608 in the amount of $51,936.97
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
744
In-house Visits
277
New Patrons
5,052
Item Check-outs
56
Computer Uses
Digital Services
905
Axis360 Checkouts
25
Zinio Checkouts
Unknown
Audiobook Checkouts
Marketing Update
185
Instagram410
Twitter1,168
Facebook2,286
Website Uses1,056
WiFi UsesService Changes
Curbside Service Only
Instituted Curbside Service only beginning Thursday, October 22 and continuing through November 30
Upcoming Programs
November Programs
-
Book Club: The Woman Upstairs by Claire Messud 11/18 - 6:30pm
-
Craft: Holiday Wine Cork Wreath ($5.00) 11/30
Holiday Charitable Drives
-
Mitten Tree – Donate new gloves, mittens, scarves, hats December
-
Toys for Tots – Donate new, unwrapped toys 12/1-12
December Programs
-
Ornament Making for children (Free) 12/1
-
Book Club: The Music Shop by Rachel Joyce 12/2 - 1:00pm
Correspondence
Old Business
Library Reopening Update
The library has gone back to Phase 2 (curbside only) until November 30. However, the new state mandate has extended that date to December 9.
Motion 5: Extend Phase 2 Timeline
Motion: Motion to extend Phase 2 timeline to December 31
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
New Business
1) CD Maturing
Motion 6: CIBC CD Rollover
Motion: Motion to roll over the CIBC CD for the entire amount plus interest earned of $105,071.07 into a one year CD at 0.27% or better
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried
2) Update Board Bylaws
The Open Meetings Act has a new requirement that the Board must adopt procedures for remote meetings in their bylaws. Hentz referred a few questions to the library attorney and is awaiting response.
3) Update Phases of Service Plan
Motion 7: Link to State Dashboard
Motion: Motion to link the library's Phases of Service to the State's Safe Start Dashboard: Phase 1 (ordered by Governor/State), Phase 2 (Level D/E), Phase 3 (Level A/B/C), Phase 4 (Level Low)
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
4) Update Pandemic Plans
New MIOSHA emergency rule requires Remote Work statement and policy in all pandemic plans.
Motion 8: Include Remote Work Statement
Motion: Include statement: "During a pandemic, all work that can be conducted at home will be done so. Only public service staff will be on premises. Other staff must severely limit their time on premises. Whether working from home or on premises, all staff will continue regular wages and benefits."
Made by: Colone, Seconded by: Rosek
Status: Motion carried
Relevant Board Issues
December Meeting Format
It is expected the December meeting will be conducted virtually.
Adjournment
Motion 9: Adjourn Meeting
Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Walter
Status: Motion carried. Meeting adjourned at 7:50pm
Next Meeting
December 15, 2020
7:00 PM | Expected Virtual Meeting