Hamburg Township Library Board of Trustees Meeting
March 20, 2018
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:39 PM
Board Members Present
Full Attendance
- Jodie Colone
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Perfect Attendance
All board members were present for this meeting.
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda
Made by: Colone
Seconded by: Katakowski
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from February 20, 2018 as presented
Made by: Colone
Seconded by: Katakowski
Status: Motion carried
Motion 3: Special Meeting Minutes
Motion: Motion to accept the minutes from the special meeting from March 6, 2018 as presented
Made by: Colone
Seconded by: Evergreen
Status: Motion carried
Call to the Public
Financial
Motion 4: February 2018 Financial Report
Motion: Motion to accept the Financial Report for February 2018
Made by: Hocking
Seconded by: Eibler
Status: Motion carried
Library Voucher - Correction Needed
Motion 5a: Library Voucher (Failed)
Motion: Motion to approve Library Voucher #576 in the amount of $62,792.60
Made by: Evergreen | Seconded by: Hocking
Status: Motion failed
Motion 5b: Library Voucher (Corrected)
Motion: Motion to approve Library Voucher #576 in the amount of $62,786.60
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
190
Average Daily Visits
45
New Patrons
6,154
Item Check-outs
272
Computer Uses
Digital Services
520
Axis360 Checkouts
72
Zinio Checkouts
211
Hoopla Checkouts
Marketing Update
112
Instagram349
Twitter668
Facebook2,329
Website Uses2,225
WiFi UsesCommunity Outreach & Other News
Country Elementary Reading Night
3/9/18 - Carol & Christie read to about 36 children, then interacted with about 125 people.
Family Fun Day Literacy
3/10/18 - Parker Middle School. Laura & Kim represented the library with craft making with 300+ people.
Navigator School Spring Fling
3/10/18 - Carol & Christie represented the library to about 255+ children, making crafts and playing games.
eBay Sales Success
Laura sold 5 books on eBay for $198.00
Chili Cook-Off Success
Netted $182.00 with 15 chilis & 60 voters
Upcoming Programs
🕵️ Murder on the Orient Express Theme 🕵️
Several upcoming programs are inspired by Murder on the Orient Express by Agatha Christie - the 2018 Livingston Reads choice!
Late March Programs
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Drop-In Tech Help (Free) 3/21 - 4:00pm to 7:00pm
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AARP Tax Filing (Free) FULL 3/22 - 9am to 3pm
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🕵️ Murder Mystery Party ($5.00) FULL 3/23 - 7:00pm
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🐣 Peeps Diorama Drop-Off (voting 4/2 to 4/14) (Free) 3/24 to 3/31
-
Native Plants (Free) 3/27 - 6:30pm
April Programs
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🕵️ Book Club: Murder on the Orient Express (Free) 4/4 - 1:00pm
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AARP Tax Filing (Free) FULL 4/5 - 9am to 3pm
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True Crime Michigan (Free) 4/10 - 6:30pm
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🕵️ Book Discussion: Murder on the Orient Express (Free) 4/11 - 6:30pm
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Lunch & Learn: Book Publishing (Free) 4/12 - noon
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🕵️ Travel Your Tastebuds on the Orient Express ($10) FULL 4/16 - 6:30pm
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🕵️ Movie: Murder on the Orient Express (1974) (Free) 4/18 - 1:00pm
Correspondence
Old Business
Internet Service Provider
Ashcott Electrical has installed the backboard and grounding as quoted.
CDs Maturing
The last CD matured on Feb. 28 and earned $965.83.
As directed by the board, this money was returned to the library's general fund and the $100,000.00 was used to open a 90 day CD at Chemical Bank at 1.45%.
Interest to be made is estimated at $333.45.
Motion 6: Chase Bank CD
Motion: Motion to open a 90 day CD at Chase Bank for $300,000.00 for at least 1.38%
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried
Renovation Project Update
After meeting with library staff to determine particulars regarding the project, LDA has:
- Ordered the desk
- Shipped carpet samples for all to view
Permits Required: Township Zoning Department requires a Land Use Waiver. Livingston County Building Department requires permits as well. We will need signed & sealed architectural drawings for County permits to be issued.
Bulletin Board Policy
Motion 7: Approve Bulletin Board Policy
Motion: Motion to pass the Bulletin Board Policy as presented at the February meeting
Made by: Colone
Seconded by: Hocking
Status: Motion carried
HVAC Study Room Improvements
Motion 8: HVAC Modifications
Motion: Motion to remove HVAC units in study rooms A and B, extend ductwork into the rooms to provide heat and AC, remove thermostat, and complete any patching and painting not to exceed $3,000.00
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried
New Business
Front Desk Computer Upgrade
Motion 9: Purchase New Computers
Motion: Motion to purchase three (3) new computers with accompanying parts as presented from SEHI for use at the front service desk in an amount not to exceed $3,423.00
Made by: Eibler
Seconded by: Colone
Status: Motion carried
Relevant Board Issues
Adjournment
Motion 10: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Colone
Status: Motion carried. Meeting adjourned at 7:39pm
Next Meeting
April 17, 2018
7:00 PM | Patricia Waters Community Room