Hamburg Township Library Board of Trustees Meeting
June 18, 2019
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:44 PM
Board Members Present
- Jodie Colone
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
Board Members Absent
- Peg Eibler
- Joyce Katakowski
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from May 21, 2019 as presented
Made by: Colone
Seconded by: Evergreen
Status: Motion carried
Call to the Public
Limit remarks to 3 minutes.
Financial
Motion 3: May 2019 Financial Report
Motion: Motion to accept the Financial Report for May 2019
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #591 in the amount of $65,603.72
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
170
Average Daily Visits
53
New Patrons
6,754
Item Check-outs
228
Computer Uses
Digital Services
691
Axis360 Checkouts
174
Zinio Checkouts
301
Hoopla Checkouts
Marketing Update
142
Instagram384
Twitter861
Facebook2,239
Website Uses1,918
WiFi UsesCommunity Events
Farley Elementary Field Trip
June 3, 2019: Four second grade classes, 122 kids
United Way Women United
June 6, 2019: Early literacy focus, C. Bossio represented library, talked to at least 40 people
Upcoming Programs
June Programs
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Gordon Russ Magic (all ages) 6/19 - 2:00pm
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Family Game Night (all ages) 6/19 - 6:00pm
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PreSchool Movie: Toy Story (toddlers) 6/20 - 10:00am
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Thursday Matinee: Green Book (adults) 6/20 - 1:00pm
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Monday Movie: Sherlock Gnomes (all ages) 6/24 - 6:00pm
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I Spy Craft (toddlers) 6/25 - 6:30pm
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Family Game Night (all ages) 6/26 - 6:00pm
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Guy Louis Music (all ages) 6/26 - 6:30pm
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I Spy Craft (toddlers) 6/27 - 10:00am
July Programs
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Monday Movie: Small Foot (all ages) 7/1 - 6:00pm
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Book Club: The Monk of Mohka (adults) 7/3 - 1:00pm
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Family Game Night (all ages) 7/3 - 6:00pm
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Monday Movie: Early Man (all ages) 7/8 - 6:00pm
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Field Day (ages 7+) 7/9 - 2:00pm
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I Play Craft (toddlers) 7/9 - 6:30pm
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Family Game Night (ft. Trekking National Parks) (all ages) 7/10 - 6:00pm
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I Play Craft (toddlers) 7/11 - 6:30pm
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Monday Movie: Spider-Man (Spider-Verse) (all ages) 7/15 - 6:00pm
Correspondence
Old Business
Computer Upgrades Complete
All of the parts have arrived and have been installed. Project complete.
SRP Update - Major Success
As of June 17, 2019:
- 214 children have registered
- Over 60 adults registered
The Kids Craft Fair (9 crafters) was a success as well
New Business
1) Front Garden Project
The two flagpole beds and the one raised bed need new soil. Plants are old and salt damaged. Hentz and Weber are seeking bids to replace the soil and possibly plants.
Motion 5: Approve Garden Project
Motion: Motion to let Hentz and Weber continue to explore garden companies to do the garden repair work and to choose the best company and move forward with the project
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
2) E911 Regulation
State Mandate - December 2019 Deadline
State of Michigan mandated that buildings larger than 7,000 sq ft with multiple telephone lines must be E911 compliant by December 2019.
Hentz & Weber are meeting with Telephone Support Systems on Thursday to get details about current phones & system. They will also contact the company with whom the township is working.
3) Ceiling Repair Completion
Hentz reported that the ceiling above the children's nonfiction needed repairs from the work in the fall. Library Design, who did the work in the fall, made the repairs at no additional cost to the library.
Relevant Board Issues
Administrative Policy Update
Hentz distributed the updated Administrative policy; she will correct the front page to reflect the date of the approved updates.
Adjournment
Motion 6: Adjourn Meeting
Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Colone
Status: Motion carried. Meeting adjourned at 7:44pm
Next Meeting
July 16, 2019
7:00 PM | Patricia Waters Community Room