Hamburg Township Library Board of Trustees Meeting
July 18, 2023
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd. PO Box 247, Hamburg, MI 48189
Called to Order: 7:00 PM by Farrell
Adjourned: 7:59 PM
Board Members Present
- Jodie Colone
- Mary Evergreen
- Michaelene Farrell
- Bridgette Rosek
- Crystal Walter
Board Members Absent
- Richelle Hocking
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order and Pledge to the Flag
This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Farrell at 7:00pm in the Patricia Waters Community Room.
Approval Of
Motion 1: Agenda Approval
Motion: Motion to approve Agenda as presented
Made by: Evergreen
Seconded by: Rosek
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from June 20, 2023 as presented
Made by: Walter
Seconded by: Colone
Status: Motion carried
Call to the Public
Public Comment Guidelines
Each speaker shall be limited to 3 minutes and provide his/her name and residence at the time of public comment. Each speaker may speak one time and may not split the time period. No speaker may assign his/her time to another person. Although not a requirement, groups are encouraged to designate one individual to speak on their behalf to avoid repetitive comments. Members of the Board will not engage in discussion with speakers. All speakers and comments shall be recorded in the minutes.
Financial
Motion 3: June Financial Report
Motion: Motion to table the June 2023 Financial Report due to ongoing audit
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #640 in the amount of $64,830.71
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Librarian's Report
In-house Statistics
4,075
Patrons Served
74
New Patrons
6,241
Item Check-outs
157
Computer Uses
Online Statistics
| Libby: | 1,725 | PressReader: | 47 | Zinio: | 53 |
| Fold3: | 25 | Heritage Quest: | 0 | Niche Academy: | 5 |
Other News - Summer Reading Program Update
SRP Update: 292 children registered.
Newsletter will be mailed out mid-August.
Upcoming Programs
Recurring Programs
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Drop-in Game Days Mondays @ 2:00pm
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July ASR 70's-theme bingo begins July
July Programs
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Field Trip: Cranbrook House & Garden ($35) 7/19
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Ventriloquist Richard Paul (all ages) 7/19 @ 6:30pm
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Concert @ the Library: Rook (classic '70s rock) 7/22 @ 6:00pm
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Take and Make: Day and Night (ages 5 and under) 7/24
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Drop-in Game Monday 7/24 @ 2:00pm
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Incredible Insects (ages 6+) 7/25 @ 2:00pm
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Movie Night: Grease (1978) 7/25 @ 5:45pm
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Storytime Outside (all ages) 7/25 @ 6:30pm
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Game Night: Nerts 7/26 @ 6:00pm
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Craft Day (ages 6+) 7/27 @ 2:00pm
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Take and Make: Bottle Cap Magnets (ages 6+) 7/31
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Drop-in Game Monday 7/31 @ 2:00pm
August Programs
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Jackie's Book Club: Everything Beautiful Began After by Simon Van Booy 8/2
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SRP End Party 8/2 @ 2:00pm to 7:00pm
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Concert @ the Library: Miranda and the M80s ('80s music) 8/5
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Drop-in Game Monday 8/7 @ 2:00pm
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Movie Night: Moonstruck (1987) 8/8 @ 5:45pm
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Drop-in Game Monday 8/14 @ 2:00pm
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Movie Night: Raiders of the Lost Ark (1981) 8/14 @ 5:45pm
Correspondence
Old Business
Board Vacancy Beginning August
Due to the resignation of Michaelene Farrell, there will be a vacant seat on the board; the remaining board members will work to fill the vacancy.
The Nomination Committee will consist of Jodie Colone & Crystal Walter. The library staff has identified several people who will be invited to interview with the Committee.
Hentz will mail out their letters immediately requesting a response by Aug. 1. After all interviews are completed the Committee will make a recommendation to the board.
New Business
Garden Area Plan
Hentz reviewed her proposed plan for Garden Area along the building by staff windows. Removal of existing compromised/dead bushes and replace with a bench (on poured cement pad) and raised planters on either side of it (annuals with watering line) in front of windows.
The board authorized Hentz to move forward with the plan just to develop an estimated cost.
Friends Report
Governance Updates
Revised By-Laws and Standing Rules outlining Board of Directors Election Process.
Annual Meeting 9/13/23 6:00-8:00pm will include 1st Election, soliciting candidates via website, FaceBook & email to membership.
Fall Book Sale
Fall Book Sale dates 10/30 - 11/4 during normal Library hours.
Garden Committee Update
Sign Garden revamp in process; Holly indicated Horse has been sanded and will be repainted by original artist.
Fundraising Ideas
Discussing new fundraising ideas - Rummage Sale to coincide with Senior Center Holiday Bazaar in November, Engraved Bricks, Stickers/Magnets, etc.
Crystal Walter saw a metal tree (Howell Nature Center?) with different colored ($ levels) leaves engraved with donor names.
Program Sponsorship
Friends program sponsorship has been approved - $400 for Lucky Day and $450 for 2 Fall Programs in MI Architectural Series.
Membership Update
Individual Membership count currently 133 with 1st renewal in process.
Concert Refreshments
Friends will be selling bottled water at 8/5 Concert.
Relevant Board Issues
Adjournment
Motion: Adjourn
Motion: Motion to adjourn the meeting
Made by: Evergreen
Seconded by: Rosek
Status: Motion carried. Meeting adjourned at 7:59 p.m.
Next Meeting
August 15, 2023
7:00 PM | Patricia Waters Community Room