Hamburg Township Library Board of Trustees Meeting
February 21, 2023
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd. PO Box 247, Hamburg, MI 48189
Called to Order: 7:00 PM by Michaelene Farrell
Adjourned: 8:09 PM
Board Members Present
Full Attendance
- Jodie Colone
- Michaelene Farrell
- Mary Evergreen
- Richelle Hocking
- Bridgette Rosek
- Crystal Walter
Board Members Absent
None - Full Board Attendance
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Michaelene Farrell called the meeting to order at 7:00pm in the Patricia Waters Community Room.
Approval of
Motion 1: Agenda Approval
Motion: Motion to approve the agenda
Made by: J. Colone
Seconded by: B. Rosek
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from January 17, 2023
Made by: R. Hocking
Seconded by: C. Walter
Status: Motion carried
Call to the Public
Financial
Motion 3: January 2023 Financial Report
Motion: Motion to approve the January 2023 Financial Report as presented by C. Weber
Made by: B. Rosek
Seconded by: M. Evergreen
Status: Motion carried
Motion 4: Move Funds
Motion: Motion to move funds as outlined by C. Weber
Made by: R. Hocking
Seconded by: C. Walter
Status: Motion carried
Motion 5: Library Voucher
Motion: Motion to approve Library Voucher #635 in the amount of $75,868.56
Made by: M. Evergreen
Seconded by: R. Hocking
Status: Motion carried
Librarian's Report
In-house Statistics
3,323
Patrons Served
76
New Patrons
5,858
Item Check-outs
128
Computer Use
Online Statistics
| Axis360 & Libby: | 1358 | PressReader & Zinio: | 116 | Fold3: | 102 |
| Heritage Quest: | 6 | Infobase: | 0 | Career Guidance: | 0 |
| Niche Academy: | 2 | ||||
Other News
545 Axis360 checkouts + 813 Libby checkouts=1358 total ematerial checkouts for one month – a new record!
Library was present at the Community Connect event on 2/4/23, 198 visitors to the booth.
Chili cook-off was successful. The winner of the people's choice is a member of the Spice Club and donated ½ of the winnings to the club.
Upcoming Programs
Upcoming Programs
February Programs
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Read to Oscar the Dog 2/22 - 4:30pm
-
DNA 101, part 2 of genealogy series (virtual) 2/22 - 6:30pm
-
Drop-In Craft Day for ages 6+ 2/24 - 3:00pm
-
Phillip J. Hale Jazz Quartet 2/25 - 2:00pm
March Programs
-
Food for Thought Food Drive March
-
Jackie's Book Club: The Woman in the Library by Sulari Gentill 3/2 - 1:00pm
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Adult Craft Pickup: Pom-Pom Spring Bunny Wreath 3/6
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Drop-In Genealogy Help 3/7 - 1:00pm
-
Family Fun Concert (off site) 3/11 - 10:30am
-
Great Decisions: War Crime 3/13 - 1:30pm
-
American Music Series: Music of the Great Depression 3/20 - 6:30pm
-
Spice Club (virtual) 3/21 - 1:00pm
-
The Purple Gang: Detroit's Own Prohibition Era Gang (virtual) 3/21 - 6:30pm
Correspondence
Old Business
Materials Selection Policy and Request for Reconsideration discussion
Children's Room Window Repair
Children's Room window will be repaired sometime this week.
New Business
Library Collection Update
Hentz reported that both Music CDs & Audio CDs are being checked out less and less. Discussion about the future of these collections.
Motion 6: Meeting Time Change
Motion: Motion to move the March 21st meeting to 6:00pm instead of 7:00pm
Made by: R. Hocking
Seconded by: M. Evergreen
Status: Motion carried
Dementia & Memory Care Kits
B. Stokanovich has identified high quality dementia & memory care kits. Instead of purchasing the bundle of kits, Stokanovich has been directed to purchase just a few to confirm the quality.
Motion 7: Work Tables Purchase
Motion: Motion to purchase two work tables from Library Design Assoc. for Outreach Services work space in the amount of $2,435.00
Made by: B. Rosek
Seconded by: C. Walter
Status: Motion carried
Security & Repair Updates
Hentz is also looking into obtaining bids for an updated security camera system and repairs to the cracked drywall in the skylight area.
Friends Report
Debbie Kooperman reporting
New Team Members
As a result of our 2/1/23 Book Sale Committee meeting, I am pleased to announce 2 great additions to our Friends "team" this month:
- Patricia Dare has volunteered to be the Friends Facebook Administrator
- Teresa Snyir has volunteered to be the Booksale Committee "Chair in Training"
Appointments & Milestones
- Renee Lichau has been appointed Vice President (formerly Member At Large) for the remainder of the term!
- We now have 100 Friends members!
Chili Cook-off Success
Friends were happy to sponsor the prizes at last week's Chili Cook-off and also help serve chili to our patrons - it was a fun event for the cooks AND the tasters! Library made $779.00.
March Open House
March Friends Open House is 3/16/23 6:00-7:30pm - please put this on your calendars and look for an invitation from Judy Webber, we hope you can join us! Lots of accomplishments to celebrate and lots of work to be done in 2023 - Book Sales, Gardens...Little Libraries...
Spring Book Sale
Spring Book Sale will be here before you know it - donations will be accepted 3/26-3/30, Friends Only pre-sale is 4/1 at 9am-12pm and the sale will be open to the public 4/2-4/8 during normal Library hours (NOTE: closed Friday 4/7 for Good Friday).
Relevant Board Issues
Adjournment
Motion 8: Adjourn
Motion: Motion to adjourn the meeting
Made by: B. Rosek
Seconded by: J. Colone
Status: Motion carried. Meeting adjourned at 8:09pm
Respectfully submitted,
Holly Hentz
Library Director
Acting Recording Secretary
Next Meeting
March 21, 2023
6:00 PM | Patricia Waters Community Room