Hamburg Township Library Board of Trustees Meeting
February 16, 2021
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:50 PM
Board Members Present
- Jodie Colone
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Bridgette Rosek
- Crystal Walter
Full Attendance
All board members were present for this meeting.
Also Present
- Holly Hentz
Meeting Minutes
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Rosek
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from January 19, 2021 as presented
Made by: Rosek
Seconded by: Hocking
Status: Motion carried
Call to the Public
Limit remarks to 3 minutes.
Financial
Motion 3: Table January Financial Report
Motion: Motion to table the January 2021 Financial Report until the March 16 meeting
Made by: Hocking
Seconded by: Rosek
Status: Motion carried - Tabled
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #611 in the amount of $60,511.81
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
0
In-house Visits
34
New Patrons
3,183
Item Checkouts
0
Computer Uses
Digital Services
795
Axis360 Checkouts
31
Zinio Checkouts
127
Audiobook Checkouts
Marketing Update
191
Instagram416
Twitter1,193
Facebook3,006
Website Uses681
WiFi UsesOther News
None.
Upcoming Programs
February Programs
-
Stay Home & Read Fundraiser 2/1 - Month of February
-
Author Owen Laukkannen 2/17 - 6:30pm
-
Birding with Greg Bodker 2/18 - 6:30pm
-
Yo-Yo Tricks Workshop (ages 7+) 2/20 - 11:00am & 12:00pm
-
Author Nick Petrie 2/22 - 6:30pm
-
Book & Movie Club: Now Voyager by Olive Higgins Prouty 2/24 - 6:30pm
-
Authors Deby Henneman & Darci Hannah 2/25 - 6:30pm
March Programs
-
Adult Craft Kit: Cupcake Liner Wreath 3/1
-
Jackie's Book Club: Sourdough by Robin Sloan 3/3 - 1:00pm
-
Author Greer Macallister 3/3 - 6:30pm
-
Travelogues with Lynn: Italy part 1 3/4 - 6:30pm
-
Michigan Copper Country Trials & Tribulations 3/9 - 6:30pm
-
Cocktails with Tammy Coxen 3/10 - 6:30pm
-
Adult Craft Kit: Embroidery Hoop Bunnies 3/15
-
Gilmore Car Museum presents Women Who Motor 3/15 - 6:30pm
Correspondence
Township Agreement
Agreement with Township Board regarding cleaning services (see New Business #3)
Old Business
Library Reopening Update
The library has been in Phase 3 (Limited Services) beginning February 1. So far everything is going well.
New Business
1) Friends Statement in Board Bylaws
Motion 5: Accept Friends Statement
Motion: Motion to accept the Friends of the Library statement and to add it to the Library Board Bylaws
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried
2) Social Media Policy
Motion 6: Accept Social Media Policy
Motion: Motion to accept the social media policy and add it to the Library's administration policies
Made by: Colone
Seconded by: Walter
Status: Motion carried
3) Library Cleaning Service
Motion 7: Accept Letter of Understanding
Motion: Motion to accept the Letter of Understanding between the Township Board and the Library Board outlining the terms of service
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried
4) Employee Assistance Program
Motion 8: Accept EAP Services
Motion: Motion to accept the EAP Services with All One Health as presented with a cost of not more than $160.00 for the first year
Made by: Colone
Seconded by: Hocking
Status: Motion carried
Relevant Board Issues
Friends IRS Non-Profit Status
Rosek outlined her findings on filing for IRS nonprofit status for the Friends group, also volunteering to help if necessary.
Adjournment
Motion 9: Adjourn Meeting
Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried. Meeting adjourned at 7:50pm
Next Meeting
March 16, 2021
7:00 PM | Patricia Waters Community Room