Hamburg Township Library Board of Trustees Meeting
February 20, 2018
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 8:21 PM
Board Members Present
Full Attendance
- Jodie Colone
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Perfect Attendance
All board members were present for this meeting.
Also Present
- Holly Hentz
- Christine Weber
Special Guest
- Kyle Haning (Library Design Associates)
Meeting Minutes
Call to Order
Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as amended (move Old Business #3 to #1)
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from January 16, 2018 as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Call to the Public
Financial
Motion 3: January 2018 Financial Report
Motion: Motion to accept the Financial Report for January 2018
Made by: Eibler
Seconded by: Colone
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #575 in the amount of $74,894.90
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
160
Average Daily Visits
52
New Patrons
6,149
Item Check-outs
267
Computer Uses
Digital Services
606
Axis360 Checkouts
99
Zinio Checkouts
192
Hoopla Checkouts
Marketing Update
109
Instagram348
Twitter658
Facebook2,217
Website Uses2,351
WiFi UsesOther News & Community Outreach
State Recognition
Ukulele lending was featured in the state-wide Library of Michigan's January newsletter.
Community Connect
Parker Middle School in Howell on Feb. 3. The library booth was visited by about 110 visitors showcasing community services.
Business Expo
Pinckney Business Expo on Feb. 17. Holly & Christie were present with about 50 visitors at our table promoting library services.
Upcoming Programs
Late February Programs
-
Drop-In Tech Help (Free) 2/21 - 4:00pm to 7:00pm
-
AARP Tax Assistance (Free, make appointment) 2/22
-
Chili Cook-Off Fundraiser (Free to enter/$3 to vote) 2/24 - Noon-2:00pm
-
Promoting Social/Emotional Health in Young Children (Free) 2/26 - 6:30pm
March Programs
-
Lunch & Learn: Paperclip bookmarks (Free) 3/1 - Noon
-
Book Club: Major Pettigrew's Last Stand (Free) 3/7 - 1:00pm
-
AARP Tax Assistance (Free, make appointment) 3/8
-
Railroad History (Free) 3/13 - 6:30pm
-
Thursday Matinee: Victoria & Abdul (PG13) (Free) 3/15 - 1:00pm
-
Live Performance: Music of the 20s & 30s (Free) 3/19 - 6:30pm
Correspondence
Old Business
Renovation Project
Library Design Associates has submitted a draft plan for the renovation project.
Motion 5: Approve Renovation Plan
Motion: Motion to approve the proposed plan and move forward with the budget portion of the renovation project
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried
Motion 6: Special Budget Meeting
Motion: Motion to hold a special meeting to discuss and approve the budget for the renovation project on Thursday, March 1, 2018 at 7:00pm
Made by: Eibler
Seconded by: Colone
Status: Motion carried
Internet Service Provider
TLN technology dept. visited the library in January. We need to add a backboard with some additional wiring.
Ashcott Electrical has submitted a quote.
Motion 7: Electrical Work Authorization
Motion: Motion to approve Ashcott Electrical's quote in an amount not to exceed $2,050 to provide the backboard, proper grounding, and additional wiring
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried
CDs Maturing
Good news: Interest rates have increased!
- Crestmark ($250,000 for 12 months): 1.8% → 1.9%
- CIBC ($100,000 for 6 months): 1.45% → 1.55%
New Business
Summer Reading Program 2018
🎸 Rock & Roll: Sing It! Rock It! Read It! 🎸
Kick-off Party: Friday, June 8 at 7:00pm
Volunteers should be at the library by 6:30pm
Pop-Up Library
Pop-Up Library starting in April or May, depending on weather.
Bulletin Board Policy
Hentz submitted a new bulletin board policy for board discussion.
Relevant Board Issues
Poetry Slam Event
Colone talked about Country Elementary's Poetry Slam on March 6 in the library's meeting room. All are invited to attend.
Adjournment
Motion 8: Adjourn Meeting
Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 8:21pm
Next Meeting
March 20, 2018
7:00 PM | Patricia Waters Community Room
Special Meeting Notice
March 1, 2018
7:00 PM | Renovation Project Budget Discussion