Board Meeting Minutes - February 16, 2016

January 2016 All Minutes March 2016

50th Anniversary Celebration Year!

2016 marks Hamburg Township Library's 50th year of service!

New billboard at M36 & Merrill celebrating our milestone year of community service.

Hamburg Township Library Board of Trustees Meeting

February 16, 2016

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 9:01 PM

Board Members Present - Full Attendance

Andy Byerly
Sally Crouch
Peg Eibler

Michaelene Farrell
Richelle Hocking
Jim Katakowski

Special Guests

All board members present

Also Present

Holly Hentz
Christine Weber
Patricia Hughes
Deputy Township Clerk
Richard Truxall
INVEST Financial

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:

Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Byerly
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from January 19, 2015 meeting as presented
Made by: Farrell
Seconded by: Byerly
Status: Motion carried

Note: Minutes reference "January 19, 2015" but likely meant "January 19, 2016"

Call to the Public

None present.

Old Business

1) Election Process & Timeline

Presenter: Patricia Hughes, Deputy Township Clerk

Discussed the election process and timeline and detailed correct process to obtain petition signatures.

Action: Petition packets were passed out to board members.

2) Stock Donation Investment Strategy

Richard Truxall of INVEST Financial presented investment options for stock donation proceeds. Weber presented several investment options from Township-approved banks. Extensive board discussion ensued.

Motion 3: Stock Funds Transfer

Motion: Move the stock donation money from INVEST Financial to the library's PNC Bank checking account to be held until a more informed decision can be made on investments
Made by: Byerly
Seconded by: Katakowski
Status: Motion carried

Motion 4: Investment Research

Motion: Have Weber investigate investment options of at least four years for the stock donation money
Made by: Byerly
Seconded by: Eibler
Status: Motion carried

Motion 5: Private Bank CD

Motion: Remove $100,000.00 from PNC Bank savings account and open a CD at The Private Bank, earning at least 0.85% interest for 24 months
Made by: Byerly
Seconded by: Hocking
Status: Motion carried

Motion 6: Hamburg Family Fun Fest Library Closure

Issue: Hamburg Family Fun Fest midway activities will be next door to the library this year. Hentz is concerned about noise and general disturbance.

Motion: Motion to close the library at 3:00pm on June 15, 16, 17 and close the library for the entire day of June 18 and pay scheduled staff during these closed times
Made by: Eibler
Seconded by: Katakowski
Status: Motion carried

Schedule: Early closure Wed-Fri (3:00pm), Full closure Saturday (all day) with staff compensation

Motion 7: Updated Dress Code Policy

Motion: Motion to approve the updated Dress Code Policy as presented
Made by: Byerly
Seconded by: Hocking
Status: Motion carried

Financial

Motion 8: January 2016 Financial Report

Motion: Motion to accept the Financial Report for January 2016
Made by: Hocking
Seconded by: Farrell
Status: Motion carried

Motion 9: Library Voucher

Motion: Motion to accept Library Voucher #551 in the amount of $53,656.46
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Librarian's Report

January 2016 Statistics

169

Daily Average

30

New Patrons

6,384

Item Checkouts

268

E-book Circulation

102

Zinio Issues

Marketing & Social Media Growth

73

Instagram Followers

172

Twitter Followers

468

Facebook Followers

50th Anniversary Marketing

50th Anniversary Billboard

New billboard at M36 & Merrill celebrating our 50th year of service

Community Connect

Present at United Way's Community Connect 2/6/16 @ Howell's Parker Middle School

Other News

Collection Expansion: Ordered additional shelves to expand Adult Fiction space

Upcoming Programs

February Programs

Thursday Matinee: A Walk in the Woods 2/25 - 1:00pm
Free
Resume Tips 2/25 - 6:30pm
Free
Reading Month Madness 2/29 - runs to 4/11
Special Program (coincides with March Madness)

March Programs

Book Club: The Martian 3/2 - 1:00pm
Free
Ann Arbor Symphony 3/4 - 6:00pm
Free
Saturday Family Cinema: Tomorrowland 3/5 - 1:00pm
Free
Monday Movies: The Martian 3/7 - 6:00pm
Free
ABCs of Early Literacy 3/9 - 6:30pm
Free
Lunch & Learn: Spring Clean Your Clutter 3/10 - 12:00pm
Free
Better Made in Michigan 3/12 - 1:00pm
Free
Retirement Mapping 3/14 - 6:00pm
Free
Livingston Reads: The Martian 3/16 - 6:30pm
Special County Event
WWII in Detroit 3/17 - 6:30pm
Free
Monday Movies: E.T. 3/21 - 6:00pm
Free

Correspondence

Thank you card from Stella Campbell's family.

New Business

Motion 10: Power Backup Server

Motion: Motion to replace the power backup server for $1,297.00 in parts and $345.00 in labor for a total of $1,642.00
Made by: Byerly
Seconded by: Eibler
Status: Motion carried

Motion 11: Wireless Printing Server

Motion: Motion to offer public printing from wireless devices by purchasing and installing a new print server for $1,331.00 in parts and $460.00 in labor for a total of $1,791.00
Made by: Katakowski
Seconded by: Hocking
Status: Motion carried

3) Planned Giving Program

Byerly, Hentz, and Weber attended a program on planned giving on 1/29/16.

This program led to discussions regarding marketing planned giving or leaving a legacy in a will.

Bookmarks and brochures were passed around for discussion.

Relevant Board Issues

United for Libraries Video

Short takes for Trustees video postponed to March meeting.

Adjournment

Motion 12: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Farrell
Status: Motion carried. Meeting adjourned at 9:01pm

Next Meeting

March 15, 2016

7:00 PM | Library Meeting Room

January 2016 Minutes Archive March 2016