🎉 Renovation Complete!
All work completed on original plan
📚 Circulation Increase
10 → 15 items starting Jan 2019
👥 Full Board Attendance
All members present for year-end decisions
Hamburg Township Library Board of Trustees Meeting
December 18, 2018
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:59 PM
Board Members Present
Full Attendance
- Jodie Colone
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Year-End Meeting
All board members present for the final meeting of 2018.
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.
Approval of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from November 20, 2018 as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Call to the Public
Public Comment - Facility Use Concern
Mary Anne Waters (representing the Scrap-A-Holics quilting group) said the group will not meet for four weeks due to the discovery of another straight pin on 11/27/18.
Financial
Motion 3: November 2018 Financial Report
Motion: Motion to accept the Financial Report for November 2018
Made by: Hocking
Seconded by: Eibler
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #585 in the amount of $65,135.41
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Librarian's Report
Monthly Statistics
250
Average Daily Visits
47
New Patrons
6,099
Item Check-outs
232
Computer Uses
Digital Services
605
Axis360 Checkouts
210
Zinio Checkouts
322
Hoopla Checkouts
Marketing Update
119
Instagram373
Twitter762
Facebook2,132
Website Uses2,267
WiFi UsesHoliday Community Programs
🧤 Mitten Tree Active
Dec. 1 to Dec. 31 - New gloves, mittens, scarves, hats for community members in need
📰 Newsletter Mailed
Newsletter was mailed out last week. Program registration began on Monday.
Upcoming Programs
🎄 Holiday & New Year Programming 🎊
Final December events plus exciting January 2019 program launches!
Late December
-
🎬 Thursday Matinee: Book Club (PG13) (Free) 12/20 - 1:00pm
January 2019 Program Restart
-
👶 Story Programs Resume! Multiple dates
- Lap Sit begins - 1/7 at 10:00am
- Monday Storyhour begins - 1/7 at 1:30pm
- Thursday Storyhour begins - 1/10 at 10:00am
- Lil' Wigglers baby time begins - 1/10 at 10:00am
-
📚 Library Book Club: Pot Luck (Free) 1/9 - 1:00pm
-
🃏 Lunch & Learn: Card Games (Free) 1/10 - Noon
Correspondence
Holiday Greetings
Two Christmas cards received - from auditor and cleaning company.
Old Business
Renovation Project - COMPLETE!
🎉 Major Milestone Achieved!
Part 2: All work has been completed on the original plan.
We are now waiting for the new entryway carpet to be installed - the final finishing touch!
New Business
Circulation Limit Increase
Motion 5: Increase Circulation Limit
Motion: Motion to increase the library's circulation limit beginning January 2, 2019 from 10 items to 15 items
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried
10 → 15
Items IncreaseFacility Safety Issue - Scrap-A-Holics
Another Scrap-A-Holic's pin was found on the floor outside the west closet door on 11/27/18.
The Scrap-A-Holics suspended themselves for one month and are going to try to restrict pin usage to the four tables along the west wall.
Motion 6: Quilting Group Safety Policy
Motion: Motion that accepts the Scrap-A-Holic's suspension of room use to January 29, 2019, close the folding wall to keep all sewing activities on the west side of the room, and to state that the next pin found will result in a 3 month suspension, then a 6 month suspension, and any pin after that would result in an indefinite suspension
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Hentz will communicate this to the quilting group.
Relevant Board Issues
Adjournment
Motion 7: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Eibler
Status: Motion carried. Meeting adjourned at 7:59pm
Next Meeting
January 15, 2019
7:00 PM | Patricia Waters Community Room
2018 Year in Review
🏗️ Major Accomplishments
- Complete $150,000+ renovation project
- New study rooms and front desk area
- Enhanced accessibility features
- LED lighting installation
🚀 New Services Launched
- Pop-Up Library program
- Book Club Kits for neighborhoods
- Early Learning Kits
- Board game circulation (2019)
📈 Record Performance
- 250 daily visits (December peak)
- Art Fair: 519 attendees, $1,751 profit
- Summer Reading: 212+ participants
- Circulation limit increased to 15 items