Hamburg Township Library Board of Trustees Meeting
December 19, 2017
Location: Library Meeting Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 7:40 PM
Board Members Present
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Jim Katakowski
Board Member Absent
Note: The minutes show "None" absent but list only 5 members present while referencing Colone in motions. This appears to be a recording discrepancy.
Also Present
- Holly Hentz
- Christine Weber
Meeting Minutes
Call to Order
Meeting called to order at 7:00pm by Farrell in the library meeting room.
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Colone
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from November 21, 2017 meeting as presented
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried
Call to the Public
Financial
Motion 3: November 2017 Financial Report
Motion: Motion to approve the Financial Report for November 2017 as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Motion 4: Library Voucher
Motion: Motion to approve Library Voucher #573 in the amount of $55,926.00
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried
Librarian's Report
Monthly Statistics - Record December Usage!
245
Daily Visits
Highest Yet!43
New Patrons
6,058
Item Checkouts
553
Axis360
83
Zinio
280
Computer Users
Digital Services - Hoopla Holiday Growth!
172
Hoopla Checkouts (+22 from last month!)
Strong holiday growth in digital media usage - movies, music, audiobooks, ebooks, comics, and TV shows
Marketing & Digital Engagement
100
339
637
2,043
Website Visits
2,164
WiFi Uses
Holiday Community Programs
Mitten Tree Initiative
Dates: December 1 to December 31
New gloves, mittens, scarves, and hats can be donated at the Mitten Tree in the library's lobby. All donations go to LACASA of Livingston County.
Community Outreach & Events
Boy Scout Troop Visit
December 4th - 20+ kids & parents
Senior Center Christmas Lunch
Dec. 5th - Hentz served coffee to 150+ people, distributed Homebound Connection fliers
Pinckney High School Art Reception
December 19th for students & parents
Holiday Closure Schedule
- Monday, December 25 - Christmas Day
- Tuesday, December 26
- Monday, January 1 - New Year's Day
- Tuesday, January 2
- Monday, January 15 - MLK Day
Upcoming Holiday & New Year Programs
December Programs
-
Thursday Matinee: The Immortal Life of Henrietta Lacks 12/21 - 1:00pmFree
January 2018 Programs
-
Library Book Club: Pot Luck (cookbook theme) 1/3 - 1:00pmSpecial Event
-
Great Decisions 1/8 - 1:30pmFree
-
Lunch & Learn: Loom Knitting 1/11 - 12:00pmFree
Correspondence
Old Business
1) Lighting Replacement Project
Status: All lighting has been replaced with LED bulbs - Project Complete!
2) Book Sale Update
Revenue: $1,015.25 (Updated total)
3) Santa Visit Results
Children: 66
Parents: 63
Total: 129 people - Great success!
New Business
Investment CD Diversification Strategy
Three investment CDs are maturing within the next two months. Weber recommended diversifying across three different banks.
Motion 5: CIBC 6-Month CD
Motion: Cash in Private Bank CD maturing Jan. 25, 2018, deposit interest in general fund, open 6 month CD at CIBC for $100,000 at 1.45%
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Motion 6: Crestmark 12-Month CD
Motion: Cash in Private Bank CD maturing Jan. 25, 2018, deposit interest in general fund, open 12 month CD at Crestmark Bank for $250,000 at 1.80%
Made by: Eibler
Seconded by: Colone
Status: Motion carried
Motion 7: Chemical Bank 3-Month CD
Motion: Cash in Private Bank CD maturing Feb. 21, 2018, deposit interest in general fund, open 3 month CD at Chemical Bank for $100,000 at 1.34%
Made by: Hocking
Seconded by: Evergreen
Status: Motion carried
Motion 8: Library Network WAN Service
Issue: Pinckney School District will cease providing internet service to the library on June 30, 2018.
Solution: Hentz and Weber evaluated several options. Joining The Library Network's WAN was determined to be the best option.
Motion: Motion to join The Library Network's WAN beginning March 2018 through June 30, 2021 for an annual fee of $7,986.00, annual $500 administration fee, and one time router fee of $1,200
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Total Investment: $27,458 over 3+ years for improved internet infrastructure
Relevant Board Issues
Township Tax Collection Information
Hentz handed out charts and graphs depicting Township tax collection for FYI purposes only.
January Meeting Absence
Eibler will not be present at the January meeting.
Adjournment
Motion 9: Adjourn Meeting
Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 7:40pm
Next Meeting
January 16, 2018
7:00 PM | Library Meeting Room
Note: Original minutes show "January 16, 2017" but this appears to be a typo for 2018