Hamburg Township Library Board of Trustees Meeting
August 20, 2019
Location: Patricia Waters Community Room
Address: 10411 Merrill Rd., Hamburg, MI 48139
Called to Order: 7:00 PM by Farrell
Adjourned: 8:14 PM
Board Members Present
- Jodie Colone
- Peg Eibler
- Mary Evergreen
- Michaelene Farrell
- Richelle Hocking
- Joyce Katakowski
Full Attendance
All board members were present for this meeting.
Guest & Staff
- Guest: Thelma Kubitskey, Hamburg Township Accountant
- Holly Hentz
- Christine Weber
Meeting Minutes
Approval Of:
Motion 1: Agenda Approval
Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried
Motion 2: Previous Minutes
Motion: Motion to approve the minutes from July 16, 2019 as presented
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried
Call to the Public
Limit remarks to 3 minutes.
Financial
Motion 3: June 2019 Financial Report
Motion: Motion to approve the June 2019 Financial Report
Made by: Hocking
Seconded by: Colone
Status: Motion carried
Motion 4: July 2019 Financial Report
Motion: Motion to approve the July 2019 Financial Report
Made by: Colone
Seconded by: Eibler
Status: Motion carried
Motion 5: Library Voucher
Motion: Motion to approve Library Voucher #593 in the amount of $72,897.21
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried
Motion 6: MERS 457 Retirement Plan
Motion: Motion to approve the Hamburg Township MERS 457 Supplemental Retirement Plan for library employees
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried
Librarian's Report
Monthly Statistics (Peak Summer)
201
Average Daily Visits
68
New Patrons
9,216
Item Check-outs
309
Computer Uses
Digital Services
600
Axis360 Checkouts
126
Zinio Checkouts
269
Hoopla Checkouts
Marketing Update
153
Instagram406
Twitter890
Facebook2,828
Website Uses2,953
WiFi UsesOther News
New Staff Hire
Sarah Angell hired as new page, replacing Amelia Kramer (graduated)
Verso System Update
Major update July 27-31 affected digital services. Everything back online with better Axis360 security
Recognition
Hentz invited to Michigan Author Award committee
Community Events
Senior Celebration Day (8/2): 200 visitors | Vet Fest (8/10): 357 people reached
Upcoming Programs (Fall Schedule Launch)
September Programs
-
Drop-In Genealogy Help (Free) 9/4 - 1:00pm
-
Drop-In Tech Help (Free) 9/4 - 4:00pm
-
Book Club: Little Fires Everywhere by Celeste Ng (Free) 9/4 - 1:00pm
-
Lunch & Learn: Harvest Happenings (Free) 9/5 - Noon
-
Friday Films: Captain Blood (Free) 9/6 - 3:00pm
-
LapSit starts (Free) & StoryHour starts (Free) 9/9 - 10:00am & 1:30pm
-
Maker Monday: Banner Me Fall (Free) 9/9 - 6:30pm
-
Tuesday Films: It Happened One Night (Free) 9/10 - 6:00pm
-
Lil' Wigglers (Free) & StoryHour starts (Free) 9/12 - 10:00am & 10:00am
-
History of Ann Arbor's Michigan Theater (Free) 9/16 - 6:30pm
-
Michigan Opera Theater performance (Free) 9/17 - 1:00pm
-
Downton Abbey Trivia Night (Free) 9/19 - 6:30pm
Correspondence
Old Business
SRP Final Results
Completed: 110 children
Party Attendance: 92 children + 56 adults
Front Gardens Project
Diversified Outdoor Services completed their work the first week of August. Weber and Hentz purchased several new plants (2 sedum, 5 black-eyed Susan, and 4 daylilies), and the volunteers planted them.
E911 Compliance
Motion 7: Telephone System Upgrade
Motion: Motion to approve the bid from Telephone Support Systems for new telephone system that is compliant with E911 requirements in the amount not to exceed $8,510.00
Made by: Katakowski
Seconded by: Colone
Status: Motion carried
Narcan Law Implementation
Board directed Hentz to invite the Fire Department Chief to the next meeting.
New Business
1) Holiday Library Closings
Motion 8: December Closings
Motion: Motion to approve closing the library on Monday, December 23 and Monday, December 30 for unpaid days off
Made by: Katakowski
Seconded by: Eibler
Status: Motion carried
2) Friends of the Library
Discussion on the possibility of forming a Friends of the Library group.
Relevant Board Issues
Halloween Party
Halloween Party is set for Saturday, October 19 at 7:00pm. Board members were asked to volunteer.
Adjournment
Motion 9: Adjourn Meeting
Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 8:14pm
Next Meeting
September 17, 2019
7:00 PM | Patricia Waters Community Room