Hamburg Township Library Board of Trustees Meeting
April 21, 2015
Meeting Details
Date: April 21, 2015
Time: 7:00 PM - 8:30 PM
Location: Library Meeting Room
Next Meeting: May 19, 2015 at 7:00 PM
Library Information
Address: 10411 Merrill Rd, Hamburg, MI 48139
Mailing: P.O. Box 247, Hamburg, MI 48139
Phone: (810) 231-1771
Board Members Present
- Peg Eibler (Chair)
- Andy Byerly
- Sally Crouch
- Michaelene Farrell
- Richelle Hocking
- Jim Katakowski
Full Attendance
All 6 board members present.
Also Present
- Holly Hentz
- Christine Weber
Approval Of
Motion 1: Agenda Approval
Motion: Approve the agenda as presented
Made by: Sally Crouch
Seconded by: Richelle Hocking
Status: Motion carried
Motion 2: Minutes Approval
Motion: Approve March 17, 2015 minutes as presented
Made by: Richelle Hocking
Seconded by: Andy Byerly
Status: Motion carried
Call to the Public
Financial
Financial Report Approval
Motion: Approve Financial Report for March 2015 as presented
Made by: Sally Crouch
Seconded by: Andy Byerly
Status: Motion carried
Voucher Approval
Motion: Accept Library Voucher #541
Amount: $57,417.67
Made by: Michaelene Farrell
Seconded by: Richelle Hocking
Status: Motion carried
Librarian's Report
220
Daily Average Visitors173
E-book Circulation (March)57
New Patrons (March)5,734
New Item Check-outsLibrary Marketing Update
Billboard Campaign
Billboard on Merrill Road and M-36
Kids' Craft Fair signs around town
Livingston Home Show
Dates: April 10, 11, 12
Library display booth
Livingston Job Fair
Date: April 16
Amy C. represented the library
Correspondence
Old Business
Zinio Digital Magazines
Service will provide access to the top 50 magazines digitally for library patrons.
Book Bag Fundraising
Design: Dark brown on canvas bags
Features: Include library's web address
Order: Hentz will order 300 bags
New Business
Director Spending Limit Increase
Motion: Increase Library Director's spending limit
- Building expenses: $2,500 per item
- General expenses: $1,000 per item
- Without Board approval
Made by: Andy Byerly
Seconded by: Sally Crouch
Motion Carried
Meeting Room Policy Clarification
Motion: Clarify Meeting Room Policy for profit-making organizations
- Fee: $25.00 per hour (whole hours only)
- Payment: Due at time of reservation
- Refunds: Only if library closes due to emergency
Made by: Andy Byerly
Seconded by: Richelle Hocking
Motion Carried
Front Service Desk Carpet
Motion: Replace front service desk carpet
Cost limit: Not to exceed $2,000.00
Made by: Sally Crouch
Seconded by: Michaelene Farrell
Motion Carried
Computer Server Clean-up
Motion: Have CPS perform computer server clean-up
Cost: $1,725.00
Made by: Jim Katakowski
Seconded by: Andy Byerly
Motion Carried
2015/2016 Budget Presentation
The proposed 2015/2016 Budget was presented by Hentz and Weber for general discussion.
Relevant Board Issues
Upcoming Event Reminder
Book Sale and Kids' Craft Fair
Date: April 25
Note: Board reminder for upcoming fundraising event
Adjournment
Motion to Adjourn: Sally Crouch
Seconded by: Jim Katakowski
Motion Carried
Meeting Adjourned: 8:30 PM
Next Meeting: May 19, 2015 at 7:00 PM