Hamburg Township Library
10411 Merrill Rd.  PO Box 247
Hamburg, MI 48189
810.231.1771

June 20, 2023 @ 7:00pm

Present: Jodie Colone, Mary Evergreen, Michaelene Farrell, Richelle Hocking, Crystal Walter
Absent: Bridget Rosek 
Also Present: Holly Hentz, Christine Weber

Call to Order and Pledge to the Flag:
This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Farrell at 7:00pm in the Patricia Waters Community Room.

Approval Of:

• Motion to approve agenda as presented made by Hocking; seconded by Walter. Motion carried.
• Motion to approve the minutes from May 18, 2023 as presented made by Colone; seconded by Walter. Motion carried.

Call to the Public:  Kim Roberts.

Financial
1)  Motion to approve May 2023 Financial Report made by Hocking; seconded by Colone; Motion carried.
2)  Motion to approve Library Voucher #639 in the amount of $78,536.44 made by Evergreen; seconded by Hocking; Motion carried.

Librarian’s Report
1)  In-house Statistics: 3,257 Patrons Served; 43 new patrons; 5,531 Item Check-outs, 124 computer uses.
2)  Online Statistics: 1,588 Libby; 68 PressReader; 41 Zinio; 0 Fold3; 0 Heritage Quest; 0 Niche Academy.
3)  Other News: SRP Update: 432 (adults + children) attended the kickoff party. 246 children registered.
4)  Upcoming Programs

• Mondays Drop-in Game Days @ 2:00pm
• 6/21 ASR Field Trip: DIA ($30) @ 10:00am
• 6/21 Game Night: BananaGrams @ 6:00pm
• 6/22 Crawling Cuties (ages 3-6) @ 10:00am
• 6/24 Concert: Jerome Spearman’s Funk Brothers @ 6:00pm
• 6/26 Take and Make: Paper Owls (ages 5 and under)
• 6/26 Magician Joel Tacey (all ages) @ 10:30am
• 6/29 Planetarium (ages 5-12) @ 4:00, 5:30, 7:00pm
• July ASR 70’s-theme bingo begins
• 7/3 Take and Make: Cork Sailboats (ages 6+)
• 7/10 Take and Make: Firefly Nightlight (ages 5 and under)
• 7/11 Outstanding Owls (ages 3-6) @ 11:00am
• 7/11 ASR Movie: Rocky (1976) @ 5:45pm
• 7/12 Jackie’s Book Club: The Indigo Girl by Natasha Boyd @ 1:00pm
• 7/13 Reptiles (ages 6+) @ 1:00, 2:30pm
• 7/17 Take and Make: DIY Monsters (ages 6+)
• 7/17 ASR Movie: Jaws (1975) @ 5:45pm

Correspondence
1)  None

Old Business
1)  Updates: New library sign is in process.  Renovation plans are in process.  Furniture and finishes will be selected in July.  Gutter replacement has been completed. Security camera upgrades are in process, and should be completed this week
2) Summer Reading Program update - Weather permitting concerts will be outside in park pavillion, rain site is Hamburg Senior Center

New Business
1) Motion to create new Deputy Director position and appoint Kim Roberts in the position, with understanding that she is in training throughout FY 2023-2024 made by Walter; seconded by Hocking; Motion carried.
2) With M. Farrell’s resignation at the end of July, there will be a Board vacancy beginning August.  Nomination Committee will consist of Jodie Colone and Crystal Walter.  Library staff and board members are encouraged to develop a list of potential candidates.  The position will also be advertised on the library’s social media.  Once several viable candidates are identified, Colone and Walter will conduct interviews and make a recommendation to the Board.  The new member will fill Farrell’s position until the end of her term, November 2024.  As Vice President, R. Hocking will serve as interim President until the December 2024 meeting.

Friends Report
1)  Continuing to update/finalize By-Laws, Standing Rules, and 2023-2024 Budget.
2) Garden work has been delayed by duck nests (Serenity Garden & Main Entrance) and pending construction (sign) by mailbox. Herb and butterfly gardens are completed and thriving.
3) Individual Membership is at 118 with 1st renewal in process. Business Membership is at two and one has already renewed.
4) Friends of Hamburg Township Library has been added to the Kroger Community Rewards Program!

Relevant Board Issues
1)   Hocking will be absent at July meeting.

Motion to adjourn the meeting made by Walter; seconded by Evergreen; Motion carried.   Meeting adjourned at 7:57 p.m.   Next Meeting: July 18, 2023 @ 7:00pm