Hamburg Township Library
10411 Merrill Rd.    P.O.  Box 247
Hamburg, MI  48139

 Board of Trustees Meeting
October 18, 2016 @ 7:00pm

Call to Order
Meeting called to order at 7:00pm in the library meeting room.
Members present: Jodi Colone, Sally Crouch, Peg Eibler, Michaelene Farrell, Richelle Hocking and Jim Katakowski.
Also present: Holly Hentz and Christine Weber.
Guests: Rana Emmons, PSLZ. 

Approval of

• A motion to approve the agenda as presented was made by Hocking. Seconded by Crouch. Motion carried.
• A motion to approve the minutes from the September 20, 2016 meeting as presented was made by Hocking.  Seconded by Crouch.  Motion carried.

Call to the public
Mary Evergreen.

Financial

• A motion to accept the 2015/2016 Audit Report with an unmodified opinion from Rana Emmons of Post, Smythe, Lutz & Ziel was made by Crouch.  Seconded by Hocking.  Motion carried.  A copy of the audit report will be forwarded to the Township Treasurer to be filed with the Township’s annual audit.
• A motion to approve Financial Report for September 2016 was made by Hocking. Seconded by Colone.   Motion carried.
• A motion to accept Library Voucher #559 in the amount of $50,557.19 was made by Farrell. Seconded by Hocking.  Motion carried.

Librarian’s Report

• Statistics: an average of 166 patrons per day, 37 new patrons, 6,688 items circulated, 280 ebooks circulated, 108 emagazines circulated, 333 computer users.
• Marketing update: Instagram 87 followers, Twitter 255 followers, Facebook 524 followers.  There was a story on WHMI radio on the Fine Art & Craft Fair (10/1/16), Christie & Carol were present at Country Elementary’s Literacy Night on 9/29/16.
• Other news: Library fall book sale is Nov. 19, along with the Senior Center’s Christmas Bazaar. 
• Upcoming programs:
• 10/20            Thursday Matinee: Whiskey Tango Foxtrot (R)  Free, 1:00pm
• 10/22            Ghost Hunters of Southern Michigan, Free, 1:00pm
• 10/26            Strategies for Breaking Through Your Brick Wall (Genealogy series),

Free, 6:30pm

• 10/27            The Great Pumpkin with the Great Foodini, $10.00. 6:30pm
• 11/1              Michigan Boat-Building Industry, Free, 6:30pm
• 11/2              Library Book Club: The Blessing of the Animals, Free. 1:00pm
• 11/5              Detroit’s Thanksgiving Day Parade, Free, 1:00pm
• 1110             Lunch & Learn: Card Making, $10.00, Noon
• 11/14            Business Mentoring with SCORE, Free. 5.00pm
• 11/14            Healthy Living for Your Brain and Body, Free. 6:30pm
• 11/19            Book Sale & Senior Center Christmas Bazaar, 9am-2pm

Correspondence

• Thank you note from C. Armbuster regarding Art Fair.
• Thank you note from Salvation Army regarding participation in Summer Lunch Bunch.

Old Business

• Board discussed the Community Needs Assessment Survey.  Weber handed out results from previous survey for board discussion.
• Policy Review: Public Operating, sections 12-19 were discussed and some changes made.  Next month the Board will review Administration, sections 1-7.
• Art Fair made a total profit of $1,660.53.  Halloween saw 151 children and 103 adults.

New Business

• A motion to approve Option 4 to convert the hanging lights in the skylight area to LED in an amount not to exceed $8000.00 made by Crouch.  Seconded by Colone.  Motion carried.

Relevant Board Issues

• United for Libraries: Short Takes for Trustee video, tabled.
• Annual Library Directors & Trustees Dinner and Meeting on Wednesday, October 19 6:30pm at Howell Library. “Libraries of the Future”.

Adjourn
A motion to adjourn was made by Crouch. Seconded by Katakowski.   Motion carried.
The meeting adjourned at 8:17 pm.

Next meeting will be November 15, 2016 @ 7:00pm.