Hamburg Township Library

10411 Merrill Rd.    P.O.  Box 247

Hamburg, MI  48139

810/231-1771

 

Hamburg Township Library Board of Trustees Regular Meeting

October 21, 2003

 

Meeting called to order at 7:00pm in the library meeting room.

Members present: Eibler, Campbell, Ford, Gleason and Kelley.

Absent: Pettigrove

Also present: Hentz and Weber

 

 

A motion to approve the agenda with the addition of Relevant Board Issues(1-Change December meeting date) was made by Campbell.  Seconded by Ford.  Motion carried.

 

A motion to accept the minutes as presented for the September 16, 2003 was made Kelley. Seconded by Gleason.  Motion carried.

 

A motion to accept as presented the payment of Bond Voucher #038 for $31,992.95 (Baker & Taylor Entertainment-$113.15; Baker & Taylor Books-$4,410.80; Ellison-$1,858.50; Hamburg Township Library – 17,672.56; Lakes Electric - $6,750.00; Library Design Assoc. Inc-$1,187.94) was made by Campbell. Seconded by Kelley.  Motion carried at 7:10PM.

 

A motion to accept library voucher #403 as presented for $43,051.72 was made by Campbell.  Seconded by Ford.  Motion carried.

 

A motion to accept as presented the financial report for the period ending August 31, 2003 was made by Gleason.  Seconded by Kelley.  Motion carried.

 

A motion to accept as presented the financial report for the period ending September 30, 2003 was made by Kelley.  Seconded by Ford.  Motion carried.

 

Librarian’s Report

·        Bree Stokanovich was hired as new staff member.

·        New book drops have been installed.

·        Staff has decided not to sell the Train Excursion tickets next year.  Will continue to display publicity and support the Hamburg Festival and Railroad Days.

·        Hentz distributed program update. First five programs have been well received by patrons.  Seven programs to follow ending with Santa’s visit on 12/12/03.

·        TLN Board of Directors held their monthly meeting at the library.  Members were favorably impressed with facility.

 

·        Correspondence

Letter from Martha A. Towas, Deputy Treasurer

 

Old Business

·        None

 

New Business

·        The last library construction bond voucher #038 has been paid.  This account needs to be closed on October 23, 2003.  Weber notified Twp. Treasurer of this.

·        The township sent a copy of their resolution to switch check writing responsibility to library.

·          A motion to approve the proposal for the music collection policy was made by Campbell.  Seconded by Gleason.  Motion carried.

 

Relevant Board Issues:

·        A motion to move the December Library Board meeting to December 9, 2003 at 7pm was made by Gleason.  Seconded by Ford.  Motion carried.

 

 

Call to the Public:  None present

 

A motion to adjourn the meeting was made by Gleason.  Seconded by Kelley.  Motion carried.  The meeting adjourned at 7:25pm.

 

Next meeting will be November 18, 2003 at 7:00pm.

 

 

Respectfully submitted,

 

 

 

Joan M. Dombrowski