Hamburg Township Library

10411 Merrill Rd.    PO  Box 247

Hamburg, MI  48139

Hamburg Township Library Board of Trustees

November 16, 2004

Meeting called to order at 7:05pm in the library meeting room.

Members present: Eibler, Campbell, Ford, Gleason, Kelley and Pettigrove

Also present: Hentz and Weber.

Guests:  Rana Emmons (Post, Smythe, Lutz, Ziel), Keith Phelps (new board member), and Cindy Pine, (new Township Supervisor).

A motion to amend the agenda with New Business 2) KAROUB update; #5 Financial Report for October 2004; Move Audit proposal from New Business to 2A was made by Kelley.  Seconded by Pettigrove.  Motion carried.

Rana Emmons reported the library has received an unqualified opinion, the highest audit rating that can be obtained. There were no comments or recommendations.  Emmons went over the new GASB 34 reporting requirements.

A motion to accept the Audit Proposal (2005-2009) to contract with Post, Smythe, Lutz Ziel was made by Campbell.  Seconded by Gleason.  Motion carried.

A motion to accept the minutes with the correction “the motion to accept Financial Report for June 30, 2004 was made by Kelley.  Seconded by Gleason”. was made by Kelley. Seconded by Pettigrove.  Motion carried.

A motion to approve the Financial Report for the period ending Sept. 30, 2004 was made by Campbell. Seconded by Pettigrove.  Motion carried.

A motion to approve the Financial Report for the period ending Oct. 31, 2004 was made by Pettigrove.  Seconded by Ford.  Motion carried.

A motion to pay voucher #416 in the amount of $41,512.02 as presented was made by Campbell.  Seconded by Ford.  Motion carried.

Librarian’s Report

·        Program update was given.

·        MLA conference report was given.  The library received three marketing awards at the conference.

Correspondence

·        None

Old Business

·        Copy of John Adams’s letter to township supervisor regarding the REU reduction was distributed.

·        A motion to authorize Hentz to purchase a defibrillator and schedule usage training not to exceed $3000.00 was made by Gleason.  Seconded by Kelley.  Motion carried.

New Business

·        Legislative Update from MLA was discussed.   

Relevant Board Issues: 

·        Board expressed gratitude with gifts to Marilyn Pettigrove and Janet Ford for their service as Library Trustees.

Call to the Public:   

·        None present

A motion to adjourn the meeting was made by Campbell.  Seconded by Gleason.  Motion carried.

The meeting adjourned at 8:15M

Next meeting will be December 14, 2004 at 7:00pm.

Respectfully submitted,

Joan M. Dombrowski