Hamburg Township Library

10411 Merrill Rd. P.O. Box 247
Hamburg, MI 48139

Library Board of Trustees Meeting
February 18, 2020 @ 7:00pm


NOTE: Although the library was closed due to the COVID-19 pandemic, this meeting
was held at its regular time and place and was open to the public.
Meeting called to order by Farrell 7:04pm in Patricia Waters Community Room.
Members present: J. Colone, M. Evergreen, M. Farrell, R. Hocking, J. Katakowski.
Member absent: P. Eibler.
Also present: H. Hentz and C. Weber.
Approval of
1) Motion to approve the agenda as presented made by Evergreen. Seconded by
Colone. Motion carried.
2) Motion to approve the minutes from February 18, 2020 as presented made by
Hocking. Seconded by Colone. Motion carried.
Call to the Public – Limit remarks to 3 minutes.
1) None present.
1) Motion by Hocking to approve the February 2020 Financial Report. Seconded by
Colone. Motion carried.
2) Motion by Evergreen to approve Library Voucher # 600 in the amount of $54,448.60.
Seconded by Hocking. Motion carried.
Librarian's Report
1) Monthly statistics: 169 average daily visits; 50 new patrons; 6,447 item check-outs;
599 Axis360 check-outs; 294 Zinio check-outs; 318 Hoopla check-outs; and 230
computer uses.
2) Marketing update: Instagram at 164; Twitter at 405; Facebook at 1,047; 2,877
website uses; 1,778 wifi uses.
3) Other News: Community Connect was Feb. 1 at Howell’s Parker Middle School and
attended by 574 people. AA Symphony update – 42 people attended and seemed
to really enjoy. Family Literacy Celebration on March 14 was canceled. Country
Elementary’s community read program partnership was going strong but has hit a
major hiccup with the virus.
4) Upcoming programs:
 Apr. 11 Living Military Genealogy, free, 1:00pm
 Apr. 13-25 Voting on Peeps Dioramas
 Apr. 13 Women Airforce Service Pilots (WASPs), free, 6:30pm
 Apr. 14 Get to Know Your Township: Fire Chief Nick Miller, free, 6:30pm
 Apr. 16 Thursday Matinee: Downton Abbey, free, 1:00pm
 Apr. 18 Saturday Movie: Without Love, free, 1:00pm
 Apr. 20 Maker Monday: All-Purpose T-shirt Tote, free, 6:30pm

1) None.
Old Business
1) Friends of the Library – The Friends meeting was cancelled. They will be
conducting some work via email over the next month or so. Hentz has asked Tom
Kaminski of Kaminski Tax Services to assist with the filing of non-profit status.
New Business
1) Motion made by Evergreen to roll over entire amount of $103,871.34 including
interest earned of the Chemical Bank CD into a 90 day CD at same for a rate of
.56%. Seconded by Hocking. Motion carried.
2) Motion by Katokowski to accept the Pandemic Plan as presented, adding staff
quarantine and illness pay statement. Seconded by Evergreen. Motion carried.
3) Motion by Evergreen to have Hentz ask Kyle Haning of Library Design to talk about
their space planning services at the April meeting. Seconded by Colone. Motion
Relevant Board Issues
1) Hentz will research feasibility of solar panels for the library.
2) The approved meeting room policy was handed out.
3) The Summer Reading Program theme is pets: Sit, Stay, Read.
Motion to adjourn made by Katakowski. Seconded by Colone. Motion carried. Meeting
adjourned at 7:42pm.
Next Meeting: April 21, 2020 @ 7:00pm

Pandemic Planning for Hamburg Township Library
Level 1: Do Nothing. Normal Operations
 Make no changes to current operations and procedures.
Level 2: Enhanced Sanitation
 Provide additional hand sanitizer, soap, and facial tissues throughout library
 Wipe down all high contact items (doorknobs, phones, keyboards, bathroom
fixtures, and front desk) at midday and at the end of the day.
 Wipe down computer station and surrounding area when a sick patron is finished
with the computer.
 Weekly deep clean of children’s toys, puzzles, etc.
 Stop serving food at programs unless individually packaged.
Level 3: Rigorous Sanitation, in addition to Level 2 actions, add:
 Wipe down all horizontal surfaces and high contact items (doorknobs, phones,
keyboards, bathroom fixtures, and front desk) throughout the day.
 Spray soft furnishings with disinfectant spray at the end of each day.
 Encourage flu shots or other immunizations for all staff.
 Wipe/disinfect as many returned materials before reshelving as possible.
 Hourly hand sanitizing or handwashing for all staff. Make latex gloves available
to staff.
 Remove all toys and manipulatives from children’s area.
 Stop serving food and drink at programs.
Level 4: Restrict Activities, in addition to Levels 2 and 3, add:
 Remove seating options, discontinue computer & printer use, allow patrons no
more than 10 minutes in building.
 Cancel passive programs to reduce spread of contact infection (shared pencils,
 Cancel all library programs and meeting room use to reduce person-to-person
Level 5: Building Closure
 Reduce hours or close the building if staffing falls to less than 3 people at any
given shift.
 Close library if required by State Health Department or other health authority.
 As per Emergency Closing Pay policy, staff will receive regular pay.
Staff Illnesses:
 Staff should absolutely stay home at earliest signs of possible infection/fever or if
family member is infected.
 Staff should remain home until infectious period has passed, following CDC or
Health Department guidelines.
 If a staff member has to self-quarantine or be admitted to the hospital because
he/she has contracted the pandemic illness, the staff member will continue to be
paid during this time.