Hamburg Township Library
10411 Merrill Rd.    P.O. Box 247
Hamburg, MI  48139


810.231.1771

Board of Trustees Meeting
December 15, 2020 @ 7:00pm


Minutes
In accordance with MDHHS emergency orders, this meeting was conducted virtually.

Meeting called to order by Farrell 7:00pm via Zoom.
Members present: J. Colone, M. Evergreen, M. Farrell, R. Hocking, B. Rosek, C. Walter.
Member absent: None.
Also present: H. Hentz and C. Weber.

Approval of

  1. Motion by Hocking to approve the agenda as presented.  Seconded by Rosek.  Motion carried.

Roll Call: Colone: Yea; Evergreen: Yea; Farrell: Yea; Hocking: Yea; Rosek: Yea; Walter: Yea.

  1. Motion by Colone to approve the Minutes from November 17, 2020 as presented. Seconded by Hocking.  Motion carried.

Roll Call: Colone: Yea; Evergreen: Yea; Farrell: Yea; Hocking: Yea; Rosek: Yea; Walter: Yea.

Call to the Public

  1. None present.

Financial

  1. Motion by Rosek to accept the Financial Report for November 2020 as presented.  Seconded by Evergreen.  Motion carried.

Roll Call: Colone: Yea; Evergreen: Yea; Farrell: Yea; Hocking: Yea; Rosek: Yea; Walter: Yea.

  1. Motion by Evergreen to accept Library Voucher #609 in the amount of $62,682.59.  Seconded by Hocking.  Motion carried.

Roll Call: Colone: Yea; Evergreen: Yea; Farrell: Yea; Hocking: Yea; Rosek: Yea; Walter: Yea.

 

Librarian's Report

  1. Monthly statistics: 0 average daily visits; 21 new patrons; 3,229 item check-outs; 807 Axis360 check-outs; 33 e-magazine check-outs; 103 e-audiobook check-outs; and 0 computer uses.
  2. Marketing update: Instagram at 188; Twitter at 412; Facebook at 1,180; 2,452 website uses; 885 wifi uses. 
  3. Other News: None.
  4. Upcoming Programs (all presented via Zoom): All programs will resume in February 2021.

Correspondence

  1. None.

Old Business

  1. Library Reopening Update: Livingston County remains at Safe Start Level E, so the library remains at Phase 2 (curbside service only).

New Business

  1. Motion by Evergreen to approve as presented the Electronic Participation Procedure which outlines how the library conducts electronic meetings.  Seconded by Colone.  Motion carried. 

Roll Call: Colone: Yea; Evergreen: Yea; Farrell: Yea; Hocking: Yea; Rosek: Yea; Walter: Yea.

  1. Motion by Evergreen to approve as presented the Positive Case Protocol which outlines the library’s actions to take when an employee is exposed to or infected with COVID 19.  Seconded by Rosek.  Motion carried.

Roll Call: Colone: Yea; Evergreen: Yea; Farrell: Yea; Hocking: Yea; Rosek: Yea; Walter: Yea.

  1. Motion by Walter to approve a one-year subscription to Tutor.com at $2500.00, with the option of a second year at the same cost and to develop a system to evaluate the service’s usefulness.  Seconded by Hocking.  Motion carried.

Roll Call: Colone: Yea; Evergreen: Yea; Farrell: Yea; Hocking: Yea; Rosek: Yea; Walter: Yea.

 

Relevant Board Issues

  1. The new board members’ contact information sheet was prepared.  Any corrections should be forwarded to Hentz as soon as possible.

Motion made by Rosek to adjourn the meeting.  Seconded by Evergreen.  Motion carried.  Meeting adjourned at 7:50pm. 
Roll Call: Colone: Yea; Evergreen: Yea; Farrell: Yea; Hocking: Yea; Rosek: Yea; Walter: Yea.

Next Meeting: January 19, 2021 @ 7:00pm