Hamburg Township Library
10411 Merrill Rd. P.O. Box 247
Hamburg, MI 48139
Hamburg Township Library Board of Trustees
April 20, 2004
Meeting called to order at 7:15 p.m. in the library meeting room.
Members present: Campbell, Gleason, Kelley and Pettigrove
Absent: Eibler, Ford
Also present: Hentz and Weber.
A motion to approve the agenda as presented was made by Pettigrove, seconded by Gleason. Motion carried.
A motion to accept the minutes as presented for the March 23, 2004 meeting was made by Kelley. Seconded by Pettigrove. Motion carried.
A motion to accept the Financial Report ending March 31, 2004 was made by Gleason. Seconded by Pettigrove. Motion carried.
A motion to accept as presented voucher #409 for $46,423.12 was made by Kelley. Seconded by Pettigrove. Motion carried.
Librarian’s Report
· Hentz distributed a program update featuring National Library Week.
· The statewide ILL delivery will begin in July. The Library is interested in joining the statewide catalog (MelCat) in the future and will wait for further information.
· Hentz has sent out RFPs for landscape maintenance bids.
None.
A motion to accept the bid from Research Media for computer/technical support was made by Pettigrove. Seconded by Kelley. Motion carried.
A motion to accept SimplexGrinnell bid to install relay card for fire protection not to exceed $1500.00 was made by Gleason. Seconded by Kelley. Motion carried..
Board discussed the recommendations suggested by the Michigan Municipal Risk Management Authority. Among other items noted, security glass was recommended for exterior and interior windows in the office area.
A motion to install security glass in the office areas not to exceed $6600.00 was made by Kelley. Seconded by Pettigrove. Motion carried.
A motion to accept Fixed Asset Capitalization Policy as presented was made by Pettigrove. Seconded by Gleason. Motion carried.
A motion to accept Todd's Services bid for brick paving in the bike rack area and parking lot island, and installation of 2 spillways not to exceed $7600.00 was made by Kelley. Seconded by Pettigrove. Motion carried.
A motion to accept the addition to the current holiday policy: "If a holiday falls on a Sunday, the library will close the following Monday in observance of that holiday. Staff pay will be determined as outlined in section 4.32" was made by Kelley. Seconded by Pettigrove. Motion carried.
A motion to accept the addition of a cell phone policy was made by Pettigrove. Seconded by Gleason. Motion carried.
A motion to purchase employee time clock software not to exceed $2000.00 was made by Pettigrove. Seconded by Gleason. Motion carried.
Weber distributed the proposed budget for 2004-2005. She walked the board through each item. Board of Trustees must submit any suggestions by May 10, 2004. Approval and passage of new budget is scheduled for May 18, 2004 at 7:00 p.m. meeting.
Relevant Board Issues:
Campbell will not be at July meeting.
Call to the Public:
Two guests present. No comments.
A motion to adjourn the meeting was made by Pettigrove. Seconded by Gleason. Motion carried.
The meeting adjourned at 8:16 p.m.
Next meeting will be May 18, 2004 at 7:00pm.
Respectfully submitted,
Joan M. Dombrowski