Hamburg Township Library

10411 Merrill Rd.    P.O.  Box 247

Hamburg, MI  48139

Hamburg Township Library Board of Trustees

September 16, 2003



Meeting called to order at 7:02pm in the library meeting room.

Members present: Eibler, Campbell, Kelley, Pettigrove

Absent: Ford, Gleason

Also present: Hentz, Weber, R. Emmons



A motion to approve the agenda with the corrected next meeting date of October 21, 2003 was made by Campbell.  Seconded byPettigrove.  Motion carried.


A motion to accept the minutes as presented for the August 12, 2003 was made Kelley. Seconded by Campbell.  Motion carried.


Rana Emmons from Post, Smythe, Lutz and Ziel presented the audit report. The library received an unqualified opinion, which indicates an excellent rating. Emmons noted that circulation increased from 65,000 to 97,000 reflecting the excellent service provided to the public. Campbell commended Weber and Hentz in their accounting procedures used in operating the library.


A motion to accept library voucher #402 as presented for $45,255.88 was made by Campbell.  Seconded by Pettigrove. Motion carried.


A motion to accept as presented the financial report for the period ending July 31, 2003 was made by Kelley.  Seconded by Pettigrove.  Motion carried.

There is no August financial report because the Township Treasurer's office did not send the information to Weber on time.


A motion to accept as presented the payment of Bond Voucher #037 for $67,751.60 (Auch, George Compan-$6,100.00; Audio Editions-$17.43; Baker & Taylor Entertainment-$1,049.99; Baker & Taylor-$6,076.55; Books on Tape - $292.35;

Bro-Dart-$2,231.75; Hamburg Library - $622.69; Hamburg Township Hall-$37,912.00; Library Design Assoc. Inc-$12,806.00; Mason Crest - $38.60; Quality Books - $91.53; Southport Video - $390.71; Thomson West - $122.00) was made by Kelley. Seconded by Pettigrove.  Motion carried at 7:45PM.


Librarianís Report

        Over 35 resumes received for the adult services librarian.  Seven candidates will be interviewed this week.

        Hentz attended the Michigan Center for the Book meeting.  This was an organizational meeting. Hentz volunteered for the committee developing a state-wide project.  Next meeting in Jan/Feb, 2004.

        Kasey H. won the goldfish and bowl for guessing the number of goldfish crackers in the pickle jar.  Contest was in conjunction with the Rotary Club Art Fish display.

        Summer Reading Program party great success. Kudos to Barbaradell, Christine, Laura, Kim and Anna Hudzik for their assistance.

        Northland Services planted 20 mums.

        Fall-Winter newsletter is out. Programs filling up.  Compliments on contents.


Old Business

        The board discussed John Adamsís invoice #3505. This invoice requires better documentation/details of services provided.  There is not sufficient back up and items indicated were not agreed to in shared cost.

         A motion to withhold payment from John Adams for invoice #3505 was made by Kelley.  Seconded by Pettigrove. Roll call vote: Kelley-Aye, Pettigrove-Aye, Campbell-Aye, and Eibler-Aye.  Motion carried.

        A motion to expand Saturday hours from 9:00am to 5:00pm was made by Campbell.  Seconded by Pettigrove.  Motion carried.


New Business

        Paul Wood will work on technology upgrades.  This includes reloading the server software, reconfiguring the catalog, rearranging the servers and firewall and investigating alternate Internet connections. This work will be done over several months and is within the budget.

        The township intends to delegate the cutting of checks to the library.  When the township works out these details, they will notify library.  Library must formally accept this responsibility.


Relevant Board Issues:

        Hentz will create board meeting agenda and distribute via email.

        Kelley said the Kiwanis Club secured the raffle ticket license for the Scrap-a-holics. Raffle tickets for their quilt will be sold statewide for almost a year.





Call to the Public:  None present


A motion to adjourn the meeting was made by Pettigrove.  Seconded by Campbell.  Motion carried.  The meeting adjourned at 8:25pm.


Next meeting will be October 21, 2003 at 7:00pm.



Respectfully submitted,



Joan M. Dombrowski