Hamburg Township Library

10411 Merrill Rd.    P.O.  Box 247

Hamburg, MI  48139

 

Hamburg Township Library Board of Trustees

January 20, 2004

 

 

Meeting called to order at 7:00pm in the Library Community Room A.

Members present: Eibler, Campbell, Ford, Gleason, Kelley and Pettigrove.

Also present: Hentz and Weber

 

 

A motion to approve the agenda as presented was made by Pettigrove.  Seconded by Campbell.  Motion carried.

 

A motion to accept the minutes as presented for the December 9, 2003 meeting was made Kelley. Seconded by Pettigrove.  Motion carried.

 

A motion to approve the November 2003 financial statement as presented was made by Campbell.  Seconded by Kelley.  Motion carried.

 

A motion to approve the December 2003 financial statement as presented was made by Campbell.  Seconded by Pettigrove.  Motion carried.

 

A motion to accept library voucher #406 as presented for $34,221.92 was made by Campbell.  Seconded by Pettigrove. Motion carried.

 

Librarianís Report

        Hentz distributed the list of up-coming programs through February.

        Food for Thought food drive was a 182% increase. Actual weight of donated food was 1,247 pounds.

        3M sent representative for two day training for Bree and Laura on hand-held inventory device.

        Murphy Exterminating was contracted with for rodent and other pest control for a 7 month period.

        Marketing items (rubber ducks, kazoos and mugs) purchased for participants in library programs.

 

Correspondence

None.

 

Old Business

        Board discussed services offered by security companies. Hentz requested installation of a panic button at the front desk and monitoring of the installed fire system.  Board directed Hentz to secure an itemized price list for these services.

        No work done on the parking lot spillways.  Will be done in spring.

        Board members gave their comments on upcoming library survey.  Weber will incorporate same and present at next meeting. Mailing will be to 7200 residences with an estimated printing cost of $5,000 (postage to be determined).

        Weber explained the reason for delays with summer newsletter.  Suggested that letter be written to post office expressing dissatisfaction with postal handling of these newsletters.

        A motion to maintain the current Saturday hours until further notice was made by Campbell.  Seconded by Kelley.  Motion carried.

 

New Business

        Board members will review the changes in the policy manual.  They will be voted on in the February meeting.

         Weber presented a 6 month budget review.

         The 2 year sewer meter is up on 3/13/04.

         Hentz distributed an information sheet for board membersí requirements for the í04 election.

 

Relevant Board Issues: None

 

Call to the Public:  None present

 

A motion to adjourn the meeting was made by Pettigrove.  Seconded by Kelley.  Motion carried.  The meeting adjourned at 8:52pm.

 

Next meeting will be February 17, 2004 at 7:00pm.

 

 

Respectfully submitted,

 

 

 

Joan M. Dombrowski