Hamburg Township Library

10411 Merrill Rd.    P.O.  Box 247

Hamburg, MI  48139

810-231-1771

 

Hamburg Township Library Board of Trustees

August 18, 2009

 

Meeting called to order at 7:00 pm in the library meeting room.

Members present: Stella Campbell, Sally Crouch, Peg Eibler, Michaelene Farrell and Duncan McIntyre.

Absent: Richelle Hocking.

Also present: Holly Hentz and Christine Weber.

 

 

1.      A motion to accept the agenda as presented was made by Crouch.  Seconded by Farrell.  Motion carried.

 

2.      A motion to approve the July 21, 2009 minutes was made by Campbell.  Seconded by Crouch.  Motion carried.

 

3.      A motion to accept the Financial Report for June 2009 was made by Crouch.  Seconded by McIntyre.  Motion carried .

 

4.      A motion to accept the Financial Report for July 2009 was made by Campbell.  Seconded by Crouch. Motion carried.

 

5.      A motion to accept Library Voucher #473 in the amount of $50,797.09 was made by Campbell.  Seconded by Farrell.  Motion carried.

 

Librarianís Report

1.      Hentz reported the autumn newsletter has been mailed.

2.      The 2009 audit report is complete. The audit presentation will be in October.

 

Correspondence

1.      A card has been received from the Dee Devlin family regarding her funeral.

 

Old Business

1.      The Township Treasurerís management problems continue. Although the library's annual audit has not been affected, Weber's daily work has increased to cover for Mr. Evon's deficiencies.

2.      A motion to approve the November 2008 amended credit card policy was made by Crouch.  Seconded by McIntyre.  Motion carried.

3.      Hentz distributed a draft of the library's Investment Policy for the board to review.  Discussion of same will be at September meeting.

 

New Business

1.      A motion to reinvest the library's CD maturing on August 22, 2009, less $200,000.00, for six (6) months at 1.25% rate at First National Bank of Howell and to deposit the $200,000.00 into the library's Savings Account also at First National Bank of Howell  was made by Campbell/  Seconded by Farrell.  Motion carried.

2.      A motion to remove all funds from library's Investment Account because of low performing interest rates and deposit the funds into the library's Savings Account at First National Bank of Howell  was made by Crouch.  Seconded by McIntyre

3.      A motion to adopt the resolution  to oppose Executive Order 2009-36 was made by a roll-call vote..  Yeas: Campbell, Crouch, Eibler,  Farrell, Hocking, McIntyre. Nays: None  Motion carried.

4.      Board suggested that a display be developed including the resolution opposing Executive Order 2009-36. Addresses would be provided for patrons to write to their state legislators.

5.      Suggestion was made to list ways to extend the life of library materials.  This will be included in the next newsletter.

6.      A motion to replace the server keyboard and screen not to exceed $1600 was made by Crouch.  Seconded by Farrell.  Motion carried.

 

.Relevant Board Issues: 

1.      McIntyre inquired about the lawsuit. 

2.      Farrell inquired about replenishing CD in January or February.

 

Call to the Public.

1.      None present.

 

A motion to adjourn the meeting was made by Campbell.  Seconded by Crouch.   Motion carried.

 

The meeting adjourned at 815pm.

 

 

 

Next meeting will be September 15, 2009 at 7:00pm.

 

 

Respectfully submitted,

 

 

Joan M. Dombrowski